Kansas Administrative Regulations
Agency 68 - KANSAS STATE BOARD OF PHARMACY
Article 9 - AUTOMATED PRESCRIPTION SYSTEMS
Section 68-9-1 - Electronic data storage systems

(1) Adopt a written policy and procedures manual for control, use, and operation of the system;

(2) assure that only licensed pharmacists make decisions concerning judgmental functions as stated in K.A.R. 68-2-20;

(3) be responsible for all drug information within the system;

(4) assure that complete control over the dispensing of medication is vested in licensed pharmacists;

(5) have an auxiliary procedure that shall be used for documentation of refills of all prescription orders if the system becomes inoperable. This auxiliary procedure shall insure that the following criteria are met:

(6) maintain a written prescription on file that preserves all information contained in the original prescription. A machine-printed supplement that provides all information necessary to comply with the law may be filed with or attached to the written prescription, if the supplement does not obscure the required information on the original prescription;

(7) provide a method of numerically identifying each patient's written prescription;

(8) maintain the confidentiality of prescriptions and assure that the system has adequate security and systems safeguards to prevent unauthorized access, modification, or manipulation of patient medication profile data; and

(9) maintain a written or electronic prescription daily log. The daily log shall include the following information:

(1) Storing each active patient's medication profile record so that this record is immediately available upon request at the practice site. Sufficient historical patient medication profile data shall be stored and made available for the pharmacist to exercise appropriate clinical judgment when dispensing the prescription;

(2) documenting that an individual pharmacist has taken responsibility for the accuracy of the following:

(3) drug use control, which shall include the following:

(4) identifying on a daily basis the pharmacist filling each prescription;

(5) handling partial fillings and refillings of prescriptions;

(6) handling compounded prescriptions;

(7) reproducing all information within the system, in written form and upon authorized request, within 72 hours; and

(8) providing a label containing the information required under K.A.R. 68-7-14 and the date of the original filling of any scheduled drugs.