Current through Register Vol. 43, No. 12, March 20, 2024
(a) Each person,
organization, or institution wanting to become an approved provider shall meet the
following requirements:
(1) Long-term provider.
A completed application for initial approval or five-year renewal
for a long-term continuing nursing education (CNE) providership shall be submitted
to the board at least 60 days before a scheduled board meeting.
(2) Single offering provider.
The application for a single CNE offering shall be submitted to the
board at least 30 days before the anticipated date of the first offering.
(b) Each applicant shall
include the following information on the application:
(1)
(A) The name
and address of the organization; and
(B) the name and address of the department or unit
within the organization responsible for approving CNE, if different from the name
and address of the organization;
(2) the name, education, and experience of the
program coordinator responsible for CNE, as specified in subsection (c);
(3) written policies and procedures, including at
least the following areas:
(A) Assessing the need
and planning for CNE activities;
(B) fee
assessment;
(C) advertisements, offering
announcements, and certificates of completion. Published information and each
certificate of completion shall contain the following statement: "[Name of provider]
is approved as a provider of CNE by the Kansas State Board of Nursing.
This course offering is approved for contact hours for [specify each
applicable license type: APRN, RN, LPN, or LMHT] relicensure. Kansas State Board of
Nursing provider number: __________ ";
(D) for long-term providers, the offering approval
process as specified in subsection (d);
(E) awarding contact hours, as specified in
subsection (e);
(F) verifying
participation and successful completion of the offering, as specified in subsections
(f) and (g);
(G) recordkeeping and
record storage, as specified in subsection (h);
(H) notice of change of coordinator or required
policies and procedures. The program coordinator shall notify the board in writing
of any change of the individual responsible for the providership or required
policies and procedures within 30 days; and
(I) for long-term providers, a copy of the total
program evaluation plan; and
(4) the proposed CNE offering, as specified in
subsection (i).
(c)
(1) Long-term provider. The program coordinator
for CNE shall meet the following requirements:
(A)
Be a licensed professional nurse;
(B)
have three years of clinical experience;
(C) have one year of experience in developing and
implementing nursing education; and
(D)
have a baccalaureate degree in nursing, except those individuals exempted under
K.S.A. 65-1119 and amendments thereto.
(2) Single offering provider. If the program
coordinator is not a nurse, the applicant shall also include the name, education,
and experience of the nurse consultant. The individual responsible for CNE or the
nurse consultant shall meet the following requirements:
(A) Be licensed to practice nursing; and
(B) have three years of clinical
experience.
(d)
For long-term providers, the policies and procedures for the offering approval
process shall include the following:
(1) A summary
of the planning;
(2) the behavioral
objectives;
(3) the content;
(4) the instructor's education and experience,
documenting knowledge and expertise in the content area;
(5) a current bibliography that is reflective of
the offering content. The bibliography shall include books published within the past
10 years, periodicals published within the past five years, or both. Classic
references, if included, shall be limited to less than 25 percent of the
bibliography; and
(6) an offering
evaluation that includes each participant's assessment of the following:
(A) The achievement of each objective;
and
(B) the expertise of each individual
presenter.
(e) An
approved provider may award any of the following:
(1) Contact hours as documented on an offering
agenda for the actual time attended, including partial credit for fractions of hours
30 minutes or greater to be computed towards a contact hour;
(2) instructor credit, which shall be twice the
length of the first-time presentation of an approved offering, excluding any
standardized, prepared curriculum;
(3)
independent study credit that is based on the time required to complete the
offering, as documented by the provider's pilot test results or determined by the
Mergener formula; or
(4) clinical
hours.
(f)
(1) Each provider shall maintain a daily roster to
verify that each participant attended the offering. The roster shall contain the
following information:
(A) The provider's name,
address, provider number, and coordinator;
(B) the date and title of the offering, and the
presenter or presenters; and
(C) the
participant's name and license number, and the number of contact hours
awarded.
(2) Each provider
shall maintain documentation to verify completion of each independent study
offering, if applicable.
To verify completion of an independent study offering, the provider
shall maintain documentation that includes the following:
(A) The provider's name, address, provider number,
and coordinator;
(B) the participant's
name and license number, and the number of contact hours awarded;
(C) the title of the offering;
(D) the date on which the offering was completed;
and
(E) either the completion of a
posttest or a return demonstration.
(g)
(1) a
certificate of attendance shall be awarded to each participant after completion of
an offering, or a CE transcript shall be provided according to the policies and
procedures of the approved provider.
(2)
Each certificate and each CE transcript shall be complete before distribution to the
participant.
(3) Each certificate and
each CE transcript shall contain the following information:
(A) The provider's name, address, and provider
number;
(B) the title of the
offering;
(C) the date or dates of
attendance or completion;
(D) the number
of contact hours awarded and, if applicable, the designation of any independent
study or instructor contact hours awarded;
(E) the handwritten or electronic signature of the
individual responsible for the providership;
(F) the name and license number of the
participant; and
(G) the following
statement: "[Name of provider] is approved as a provider of CNE by the Kansas State
Board of Nursing.
This course offering is approved for contact hours for [specify each
applicable license type: APRN, RN, LPN or LMHT] relicensure. Kansas State Board of
Nursing provider number _______ :".
(h)
(1) For each
offering, the approved provider shall retain the following for two years:
(A) A summary of the planning;
(B) a copy of the offering announcement or
brochure;
(C) the title and
objectives;
(D) the offering agenda or,
for independent study, pilot test results;
(E) a bibliography;
(F) a summary of the participants'
evaluations;
(G) each instructor's
education and experience; and
(H)
documentation to verify completion of the offering, as specified in subsection
(f).
(2) The record storage
system used shall ensure confidentiality and easy retrieval of records by authorized
individuals.
(3) Each approved single
offering CNE provider shall submit to the board a roster of the individuals who have
completed an offering, within 15 working days of course completion.
(i)
(1) Long-term provider application. The provider
shall submit two proposed offerings, including the following:
(A) A summary of planning;
(B) a copy of the offering announcement or
brochure;
(C) the title and behavioral
objectives;
(D) the offering agenda or,
for independent study, pilot test results;
(E) each instructor's education and
experience;
(F) a current bibliography,
as specified in paragraph (d)(5); and
(G) the offering evaluation form.
(2) Single offering provider
application. The provider shall submit the proposed offering, which shall include
the information specified in paragraphs (i)(1)(A) through (G).
(j)
(1)
Long-term provider application.
Each prospective coordinator who has submitted an application for a
long-term CNE providership that has been reviewed once and found deficient, or has
approval pending, shall submit all materials required by this regulation at least
two weeks before the next board meeting.
If the application does not meet all of the requirements or the
prospective coordinator does not contact the board for an extension on or before
this deadline, the application process shall be considered abandoned. A new
application and fee shall be submitted if the prospective coordinator still wants a
providership.
(2) Single offering
approval application.
If the application for a single offering has been reviewed and
found deficient, or has approval pending, the CNE coordinator shall submit all
materials required by this regulation before the date of offering.
If the application does not meet the requirements before the
offering deadline, the application shall be considered abandoned. There shall be no
retroactive approval of single offerings.
(k)
(1) Each
approved long-term provider shall pay a fee for the upcoming year and submit an
annual report for the period of July 1 through June 30 of the previous year on or
before the deadline designated by the board. The annual report shall contain the
following:
(A) An evaluation of all the components
of the providership based on the total program evaluation plan;
(B) a statistical summary report; and
(C) for each of the first two years of the
providership, a copy of the records for one offering as specified in paragraphs
(h)(1)(A) through (H).
(2) If
approved for the first time after January 1, a new long-term provider shall submit
only the statistical summary report and shall not be required to submit the annual
fee or evaluation based on the total program evaluation plan.
(l)
(1) If the
long-term provider does not renew the providership, the provider shall notify the
board in writing of the location at which the offering records will be accessible to
the board for two years.
(2) If a
provider does not continue to meet the criteria for current approval established by
regulation or if there is a material misrepresentation of any fact with the
information submitted to the board by an approved provider, approval may be
withdrawn or conditions relating to the providership may be applied by the board
after giving the approved provider an opportunity to provide a written
response.
(3) Any approved provider that
has voluntarily relinquished the providership or has had the providership withdrawn
by the board may reapply as a long-term provider. The application shall be submitted
on forms supplied by the board and accompanied by the designated, nonrefundable fee
as specified in K.A.R. 60-4-103(a)(3).
