Kansas Administrative Regulations
Agency 4 - DEPARTMENT OF AGRICULTURE
Article 4 - COMMERCIAL FERTILIZERS
Section 4-4-921 - Record keeping
Universal Citation: KS Admin Regs 4-4-921
Current through Register Vol. 43, No. 52, December 26, 2024
(a) Records required to be maintained. Each of the following records shall be prepared by the operator of the storage facility and kept at the storage facility affected, or at the nearest local office from which the storage facility is administered.
(1) A record shall be completed on the day of
discovery of all discharges of either 1,000 pounds or more of dry fertilizer
outside the handling or working area or 100 gallons or more of liquid
fertilizer into the secondary containment structure or area or any other
portion of the storage facility including:
(A) the date and time of discharge, if known;
(B) the type of fluid or dry bulk
fertilizer discharged;
(C) the
volume of the discharged fertilizer;
(D) the cause of the discharge;
(E) the action taken, if any, to control or
recover the discharged fertilizer; and
(F) the method of use or disposal of any
recovered discharge. Updates of this record shall be made promptly showing the
measures taken to control, recover, use or dispose of the discharge.
(2) An inventory record shall be
kept of each fertilizer product.
(3) Any difference between the volume of each
fertilizer product as shown in the inventory and the volume as measured which
exceeds one per cent for a liquid fertilizer product or two per cent for a dry
fertilizer product shall be reported to the secretary within three working
days.
(4) A semi-annual inventory
reconciliation shall be made at the end of June and December each year which
shows the amount of fluid and dry bulk fertilizer which has been lost or
unaccounted for from each storage container.
(5) Any difference between the volume of each
fertilizer product as shown in the inventory and the volume as shown in the
preceding inventory reconciliation which exceeds one per cent of the current
inventory for each liquid fertilizer product or two per cent of the current
inventory for each dry fertilizer product shall be reported to the secretary
within three working days.
(6) A
record shall be kept of the dates storage containers, appurtenances,
operational area containment facilities, and secondary containment facilities
were inspected and what maintenance or repairs, if any, were made.
(7) A record shall be kept listing the size
and location of each abandoned storage container, if any.
(b) Period required for maintenance of records.
(1) Except as provided in
subparagraph (b)(2), the records required by paragraph (a) shall be maintained
for at least 5 years.
(2) Records
required under subparagraph (a)(7) of this regulation shall be maintained as
permanent records.
(3) Except for
records required by paragraph (a), all other records required by K.A.R. 4-4-900
et seq. shall be maintained for at least 3 years.
(c) All records shall be available for inspection and copying by the secretary.
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