Current through Register Vol. 43, No. 52, December 26, 2024
(a) Each facility
manager's internal control system shall include internal controls for jackpot
payouts that are not paid directly from an EGM and for the method of jackpot
payout specified in subsection (d). The internal controls shall be submitted to
and approved by the commission according to K.A.R. 112-104-1.
(b) The internal controls developed and
implemented by the facility manager under subsection (a) shall include the
following:
(1) A request for jackpot payout
document or an electronic entry into an EGM computer system generating jackpot
payouts by an EGM department employee or EGM department supervisor, evidencing
the observation by the EGM department employee or EGM department supervisor of
the winning combination of characters on the EGM and a determination of the
amount of the jackpot payout based on the observed winning combinations;
(2) a requirement that the
preparer of the request for jackpot payout document or the employee performing
the electronic entry into the EGM computer system be an EGM department
supervisor if the hand-paid jackpot is $10,000 or more;
(3) a requirement that the following
information be on the request for jackpot payout document or electronically
entered into the EGM computer system and maintained in stored data:
(A) The date and time of the jackpot;
(B) the asset number of the EGM on
which the jackpot was registered;
(C) the winning combination of characters
constituting the jackpot or a code corresponding to the winning combination of
characters constituting the jackpot;
(D) the dollar amount of the jackpot payout
in both alpha and numeric form or a description of personal property awarded,
including the fair market value of the personal property;
(E) the method of payment requested by the
patron;
(F) the signature or
identification code of the preparer; and
(G) the following additional signatures or
identification codes, which shall be required if the EGM or the progressive
meter is reset before the patron is paid or if payment is made directly to the
patron by a gaming cashier:
(i) The signature
or identification code of a security department member or EGM department
attendant other than the preparer, attesting to the winning combination of
characters constituting the jackpot and the amount of the jackpot payout; or
(ii) the signature or
identification code of the EGM department shift manager, attesting to the
winning combination of characters constituting the jackpot and the amount of
the jackpot payout if the jackpot amount is $25,000 or more;
(4) a requirement that,
upon preparation, the request for jackpot payout document be transported by the
preparer to the cage, where the document will serve to authorize the
preparation of a jackpot payout document or that the information be made
available by the EGM computer system;
(5) a requirement that if the winning patron
will not be paid before the EGM or progressive meter is reset, the preparer of
the request for jackpot payout document or the employee performing the
electronic entry required by paragraph (b)(1) also prepare a two-part receipt
document containing the following information:
(A) The date and time of the jackpot;
(B) the asset number of the EGM on
which the jackpot was registered;
(C) the winning combination of characters
constituting the jackpot or a code corresponding to the winning combination of
characters constituting the jackpot;
(D) the dollar amount of the jackpot payout
in both alpha and numeric form or a description of personal property awarded,
including the fair market value of the personal property;
(E) the signature of the winning patron on
the original form only; and
(F)
the signature of the preparer, attesting that the information on the receipt
document is correct and agrees with the information on the request for jackpot
payout document or in stored data;
(6) a requirement that the receipt document
be distributed as follows:
(A) The original
shall be immediately delivered to the gaming cashier by the preparer, security
department member, or verifying EGM department attendant, along with the
request for jackpot payout document if manually generated in accordance with
paragraph (b)(1); and
(B) the
duplicate shall be immediately presented to the winning patron, who shall be
required to present the duplicate receipt document before being paid the
jackpot in accordance with the procedures set forth in this regulation;
(7) a requirement that
the following information be on any jackpot payout document generated by the
EGM computer system:
(A) The asset number of
the EGM on which the jackpot was registered;
(B) the winning combination of characters
constituting the jackpot or a code corresponding to the winning combination of
characters constituting the jackpot;
(C) the date on which the jackpot occurred;
(D) the dollar amount of the
jackpot payout in both alpha and numeric form or a description of personal
property awarded, including the fair market value of the personal property;
(E) the date, time, and method of
payment; and
(F) the signature or
identification code of the preparer;
(8) a requirement that the data in paragraphs
(b)(7)(A) through (F) not be susceptible to change or removal by any personnel
after preparation of a jackpot payout document;
(9) a requirement that whenever the winning
patron is paid directly by the gaming cashier, the following procedures be
followed:
(A) A jackpot payout document shall
be generated by the EGM computer system in accordance with paragraph (b)(7);
(B) if a one-part request for
jackpot payout document is involved and a security department member or
verifying EGM department attendant other than the preparer has not signed the
one-part request for jackpot payout document, the gaming cashier shall summon a
security department member or EGM department employee other than the preparer
of the request for jackpot payout document and provide that employee with the
request for jackpot payout document. The security department member or
verifying EGM department employee shall proceed to the EGM identified on the
request for jackpot payout document and sign the request for jackpot payout
document, attesting that the winning combination of characters on the EGM and
the amount to be paid match those that appear on the request for jackpot payout
document. If the jackpot amount is $25,000 or more, an EGM department shift
manager shall also sign the request for jackpot payout document, attesting that
the winning combination of characters on the EGM and the amount to be paid
match those that appear on the request for jackpot payout document. The request
for jackpot payout document shall be returned to the gaming cashier before the
end of that gaming day;
(C) after
the gaming cashier determines that the required signatures verifying the
winning combination of characters on the EGM and the amount to be paid have
been placed on the one-part request for jackpot payout document, if the amount
being paid is less than $10,000, the gaming cashier shall pay the winning
patron in the presence of the preparer of the request for jackpot payout
document. If the amount being paid is $10,000 or more but less than $25,000,
the gaming cashier shall pay the winning patron in the presence of the EGM
department attendant supervisor who prepared the request for jackpot payout
document. If the amount being paid by the cashier is $25,000 or more, the
gaming cashier shall pay the winning patron in the presence of the EGM
department supervisor and the EGM department shift manager who prepared the
request for jackpot payout document in accordance with this subsection. The
personnel required by this subsection to witness the payment shall sign the
duplicate jackpot payout document, attesting to the accuracy of the information
on the duplicate jackpot payout document and the disbursement of the payment to
the patron;
(D) if a receipt
document under paragraph (b)(5) was issued, the duplicate receipt document
shall be signed by the patron in the presence of the gaming cashier. The gaming
cashier shall compare the signature on the duplicate receipt document to that
on the original receipt document and make the payment only if the signatures
are in agreement;
(E) once the
required signatures are obtained and payment has been made, the gaming cashier
shall give the duplicate jackpot payout document to a security department
member or EGM department employee, who shall deposit the document into a locked
accounting box; and
(F) the gaming
cashier shall attach the request for jackpot payout document, if applicable,
and the original and duplicate receipt documents, if applicable, to the
original copy of the jackpot payout document. All documents shall be forwarded
by the end of the gaming day to the main bank for reimbursement;
(10) a requirement that the
facility manager's accounting department perform, at the conclusion of each
gaming day, income control reconciliation procedures over the issuance of
jackpot payouts, including adequate comparisons to gaming ticket system data;
and
(11) details for processing
system overrides or adjustments.
(c) Nothing in this regulation shall preclude
the use of an EGM computer system, approved by the commission, that
electronically records the information required on a request for jackpot payout
document or facilitates through the EGM computer system the verifications and
comparisons as to a winning combination of characters on the EGM or an amount
to be paid required under this regulation.
(d) Nothing in this regulation shall preclude
a facility manager from implementing procedures by which a gaming cashier, in
the presence of a member of the security department, utilizes an imprest
inventory of funds secured in a pouch or wallet to pay a jackpot of less than
$1,200 that is not totally and automatically paid directly from an EGM.