Current through Register Vol. 43, No. 39, September 26, 2024
(a)
(1) Each facility manager's internal control
system shall include internal controls for unsecured currency, gaming tickets,
and coupons. The internal controls shall be submitted to and approved by the
commission according to K.A.R. 112-104-1.
(2) As used in this article when modifying
"currency," "gaming ticket," or "coupon," "unsecured" shall mean that the
currency, gaming ticket, or coupon is found inside a bill validator but outside
the bill validator canister.
(3)
(A) If an EGM department representative finds
any unsecured currency, tickets, or coupons, the representative shall complete
a form that includes the following:
(i) The
asset number or other unique identification number of the bill validator
canister in the bill validator in which the unsecured currency, unsecured
gaming ticket, or unsecured coupon was found;
(ii) the date the unsecured currency,
unsecured gaming ticket, or unsecured coupon was found; and
(iii) the total value of the unsecured
currency, unsecured gaming ticket, or unsecured coupon.
(B) After the requirement specified in
paragraph (a)(3)(A) is met, a representative of the gaming machine department
or cage department and a member of the security department shall perform the
following:
(i) Sign the form as evidence of
the total value being transported;
(ii) place the form and the unsecured
currency, unsecured gaming ticket, or unsecured coupon into an envelope or
container, unless the form is printed on the front of the envelope in which the
currency, gaming ticket, or coupon is being placed; and
(iii) transport the envelope or container
directly to the cage.
(b) Upon receipt of the envelope or container
from the EGM department representative or cage department representative, a
main bank cashier or cage supervisor shall prepare an unsecured bill validator
report. If the unsecured currency, unsecured gaming ticket, or unsecured coupon
was not transported by an EGM department supervisor or cage supervisor, the
unsecured bill validator report shall be prepared by a cage supervisor pursuant
to subsection (d).
(c) The
unsecured bill validator reports shall be on serially prenumbered forms. Each
series of unsecured bill validator reports shall be used in sequential order
and shall be accounted for by employees of the accounting department. All
original and duplicate void unsecured bill validator reports shall be marked
"void" and shall require the signature of the preparer. All copies of void
unsecured bill validator reports shall be forwarded to the accounting
department at the end of each gaming day.
(d) For facilities in which unsecured bill
validator reports are manually prepared, the following requirements shall be
met:
(1) Each series of unsecured bill
validator reports shall be a three-part form and shall be inserted into a
locked dispenser that permits an individual slip in the series and its copies
to be written upon simultaneously while still locked in the dispenser and that
discharges the original and duplicate while the triplicate remains in a
continuous, unbroken form in the dispenser.
(2) Access to the triplicates shall be
maintained and controlled at all times by employees responsible for controlling
and accounting for the unused supply of unsecured bill validator reports,
placing unsecured bill validator reports in the dispensers, and removing from
the dispensers the remaining triplicates.
(e) For facilities in which unsecured bill
validator reports are computer-prepared, each series of unsecured bill
validator reports shall be a two-part form and shall be generated by a computer
system that can simultaneously print an original and duplicate and store, in
machine-readable form, all information printed on the original and duplicate
and discharge the original and duplicate. The stored data shall not be
susceptible to change or removal by any personnel after preparation of the
unsecured bill validator report.
(f) On the original, duplicate, and
triplicate or, if applicable, in stored data, the main bank cashier or cage
supervisor shall record the following information:
(1) The date and time of preparation;
(2) the asset number or other
unique identification number of the bill validator canister in the bill
validator from which the unsecured currency, unsecured gaming ticket, or
unsecured coupon was removed;
(3)
each denomination of unsecured currency;
(4) the total value of the unsecured
currency;
(5) each denomination of
unsecured coupons;
(6) the total
value of the unsecured coupons;
(7) the serial number and value of each
unsecured gaming ticket;
(8) the
total value of the unsecured gaming tickets; and
(9) the signature or, if computer-prepared,
identification code of the preparer.
(g) The original and duplicate copies of the
unsecured bill validator report shall be presented to the representative of the
EGM department or cage department and the security representative for
signature.
(h)
(1) Upon meeting the signature requirements,
the main bank cashier or cage supervisor shall transport the unsecured
currency, unsecured gaming tickets, and unsecured coupons along with the
original and duplicate copies of the unsecured bill validator report to the
main bank and shall do one of the following:
(A) If the unsecured bill validator report
was prepared by a cage supervisor, the main bank cashier shall perform the
following:
(i) Sign the original and
duplicate copies of the unsecured bill validator report;
(ii) retain the original unsecured bill
validator report and the unsecured currency, unsecured gaming tickets, and
unsecured coupons; and
(iii)
return the duplicate unsecured bill validator report to the cage supervisor,
who shall attach the form referenced in subsection (a) to the duplicate and
deposit the duplicate with the attached form into the locked accounting box
located in the cage.
(B) If the unsecured bill validator report
was prepared by the main bank cashier, the main bank cashier shall perform the
following:
(i) Retain the original unsecured
bill validator report and the unsecured currency, unsecured gaming tickets, and
unsecured coupons;
(ii) attach the
form referenced in subsection (a) to the duplicate unsecured bill validator
report; and
(iii) return the
duplicate unsecured bill validator report and attached form to the security
representative, who shall deposit the duplicate with the attached form into a
locked accounting box maintained in a location approved by the commission.
(2) The main
bank cashier shall then perform one of the following:
(A) Add the value of the unsecured currency,
unsecured gaming tickets, and unsecured coupons to the main bank's
accountability and retain the original of the unsecured bill validator report
until the end of the gaming day; or
(B) maintain the unsecured currency, the
unsecured gaming tickets, the unsecured coupons, and the original unsecured
bill validator report until collected by a count room supervisor and
transported to the count room, where both of the following requirements shall
be met:
(i) The currency, gaming tickets, and
coupons shall be counted with the contents removed from the corresponding bill
validator canisters and recorded on the bill validator canisters report; and
(ii) the original unsecured bill
validator report shall be forwarded to the accounting department.
(i) At the
end of the gaming day, the original and the duplicate copy of the unsecured
bill validator report, along with any gaming tickets and coupons, shall be
forwarded as follows:
(1) If, pursuant to
paragraph (h)(1), the main bank cashier has retained possession of the
original, the cashier shall forward the original, along with any gaming tickets
and coupons, directly to the accounting department for agreement with the
triplicate or stored data; and
(2)
the duplicate with the attached form shall be forwarded directly to the
accounting department for recording on the bill validator canisters report and
gaming machine win sheet and agreement with the triplicate or stored data.
However, no additional recording of the unsecured currency, unsecured gaming
tickets, and unsecured coupons shall be required if the currency, gaming
tickets, and coupons have been transported to the count room, counted, and
recorded pursuant to paragraph (h)(2).
(j) The duplicate copy of the unsecured bill
validator report shall be attached to the bill validator canisters report as
supporting documentation. A notation shall be made on the duplicate unsecured
bill validator report indicating whether the dollar value of the unsecured
currency, unsecured coupons, and unsecured gaming tickets has been added to the
bill validator canisters report, gaming machine win sheet, and the main bank's
accountability in accordance with subsection (g) or (h).
