Kansas Administrative Regulations
Agency 112 - KANSAS RACING AND GAMING COMMISSION
Article 104 - MINIMUM INTERNAL CONTROL SYSTEM
Section 112-104-13 - Patron deposits
Universal Citation: KS Admin Regs 112-104-13
Current through Register Vol. 43, No. 39, September 26, 2024
(a) Each facility manager's internal control system shall include internal controls for the receipt and withdrawal of patron deposits. The internal controls shall be submitted to and approved by the commission according to K.A.R. 112-104-1.
(b) At the request of a patron, a facility manager may hold cash, funds accepted by means of wire transfer in accordance with K.A.R. 112-104-11, or cash equivalents accepted in accordance with K.A.R. 112-104-12 for a patron's subsequent use for gaming purposes. For the purposes of this regulation, non-cash items shall be considered converted to cash and deposited as cash for credit to the patron in a patron deposit account maintained in the cage.
(c) The internal controls developed and implemented by the facility manager under subsection (a) shall include the following:
(1) A requirement that patron
deposits be accepted at the cage according to the following requirements:
(A) A file for each patron shall be prepared
manually or by computer before the acceptance of a cash deposit from a patron
by a gaming cashier, and the file shall include the following:
(i) The name of the patron;
(ii) a unique identifying number obtained
from a United States government-issued photo identification card or a
government-issued passport;
(iii)
the date and amount of each cash deposit initially accepted from the
patron;
(iv) the date and amount of
each request accepted from the patron, as a draw against a cash deposit;
and
(v) the date and amount of each
cash deposit redemption;
(B) the gaming cashier accepting a deposit
shall prepare a patron deposit form and other necessary documentation
evidencing the receipt;
(C) patron
deposit forms shall be serially prenumbered, each series of patron deposit
forms shall be used in sequential order, and the series number of all patron
deposit forms shall be accounted for by employees with no incompatible
function. All original and duplicate void patron deposit forms shall be marked
void and shall require the signature of the preparer;
(D) for establishments in which patron
deposit forms are manually prepared, a prenumbered two-part form shall be
used;
(E) for establishments in
which patron deposit forms are computer-prepared, each series of patron deposit
forms shall be a two-part form and shall be inserted in a printer that will
simultaneously print an original and duplicate and store, in machine-readable
form, all information printed on the original and duplicate. The stored data
shall not be susceptible to change or removal by any personnel after
preparation of a patron deposit form;
(F) on the original and duplicate of the
patron deposit form, or in stored data, the gaming cashier shall record the
following information:
(i) The name of the
patron making the deposit;
(ii) a
unique identifying number obtained from a United States government-issued photo
identification card or a government-issued passport;
(iii) the total amount being
deposited;
(iv) the date of
deposit;
(v) the signature of the
gaming cashier or, if computer-prepared, the identification code of the gaming
cashier; and
(vi) nature of the
amount received, including cash, cash equivalents, wire transfer, or electronic
fund transfer; and
(G)
after preparation of the patron deposit form, the gaming cashier shall obtain
the patron's signature on the duplicate copy and shall distribute the copies in
the following manner:
(i) If an original, give
a copy to the patron as evidence of the amount placed on deposit with the
facility manager; and
(ii) if a
duplicate copy, forward the copy along with any other necessary documentation
to the main bank cashier, who shall maintain the documents;
(2) a requirement that
patron deposits be withdrawn by the patron at the cage or upon receipt by the
facility manager of a written request for withdrawal whose validity has been
established:
(A) A patron shall be allowed to
use the deposit by supplying information as required by K.A.R. 112-104-10 to
verify the patron's identification:
(i) The
gaming cashier shall ascertain, from the cage, the amount of the patron deposit
available and request the amount the patron wishes to use against this balance.
The gaming cashier shall prepare a patron deposit withdrawal form, which shall
include the signature of the patron; and
(ii) the gaming cashier shall verify the
signature on the patron deposit withdrawal form with the signatureon the patron
deposit form and sign the patron deposit withdrawal form to indicate
verification;
(B) the
patron's deposit balance shall be reduced by an amount equal to that on the
patron deposit withdrawal form issued at the cage;
(C) a patron may obtain a refund of any
unused portion of the patron's funds on deposit by performing either of the
following:
(i) Sending the facility manager a
signed, written request for a refund together with a signed, original patron
deposit form; or
(ii) appearing
personally at the cage, requesting the refund, and returning an the original
patron deposit form;
(D)
once the original patron deposit form is presented at a cage, a gaming cashier
shall perform the following:
(i) Verify the
unused balance with the main bank gaming cashier;
(ii) require the patron to sign the original
of the patron deposit form;
(iii)
prepare necessary documentation evidencing the refund, including a patron
deposit withdrawal form or any other similar document that evidences the date
and shift of preparation, the amount refunded, the nature of the refund made,
the patron's name, and the signature of the gaming cashier preparing the
documentation; and
(iv) verify the
patron's identity with a United States government-issued photo identification
card or a government-issued passport;
(E) the gaming cashier shall forward each
original patron deposit form tendered by the patron pursuant to paragraph
(c)(2)(D), along with any other necessary documentation, to the main bank
gaming cashier, who shall compare the patron's signature on the original patron
deposit form and any attached written, signed request required by paragraph
(c)(2)(A)(i) to the patron's signature on the duplicate patron deposit form and
on the original patron deposit withdrawal form. The main bank gaming cashier
shall sign the original patron deposit form if the signatures are in agreement,
notify the gaming cashier of the results of the comparison, and maintain the
original patron deposit form and the documentation supporting the signature
verification; and
(F) if the patron
has requested the return of the patron's original deposit, the main bank gaming
cashier shall return the patron's original patron deposit form to the gaming
cashier. After the main bank gaming cashier has notified the gaming cashier
that the signatures contained in paragraph (c)(2)(E) are a match, the gaming
cashier shall then refund the unused balance of the deposit to the patron and,
if applicable, return the original patron deposit form to the patron. The
gaming cashier shall maintain any necessary documentation to support the
signature verification and to evidence the refund;
(3) a requirement that the patron receive a
receipt for any patron deposit accepted reflecting the total amount deposited,
the date of the deposit, and the signature of the cage employee accepting the
patron deposit; and
(4) procedures
for verifying the identity of the patron at the time of withdrawal. Signature
verification shall be accomplished in accordance with the signature
verification procedures under K.A.R. 112-104-10. The facility manager shall
maintain adequate documentation evidencing the patron identification process
and the procedure for signature verification:
(A) A log of all patron deposits received and
returned shall be prepared manually or by a computer on a daily basis by main
bank gaming cashiers. The log shall include the following:
(i) The balance of the patron deposits on
hand in the cage at the beginning of each shift;
(ii) for patron deposits received and
refunded, the date of the patron deposit or refund, the patron deposit number,
the name of the patron, and the amount of the patron deposit or refund;
and
(iii) the balance of the patron
deposits on hand in the cage at the end of each shift; and
(B) the balance of the patron deposits on
hand in the cage at the end of each shift shall be recorded as an outstanding
liability and accounted for by the main bank gaming cashier.
Disclaimer: These regulations may not be the most recent version. Kansas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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