Iowa Administrative Code
Agency 671 - Records Commission
Chapter 15 - E-MAIL RETENTION
Rule 671-15.2 - E-mail messages as records

Universal Citation: IA Admin Code 671-15.2

Current through Register Vol. 46, No. 19, March 20, 2024

(1) E-mail messages are records as defined in rule 671-15.1 (17A,305) when sent or received in the course of conducting state business.

(2) In order to determine the proper retention and disposition, E-mail messages must be evaluated for content and purpose. E-mail messages that meet the definition of "record" must be retained and disposed of in accordance with records series retention and disposition schedules which have been approved by the records commission.

(3) Approved record series retention and disposition schedules for state government records of Iowa are available through the state records manual. Agencies may request additions and changes to the schedules by submitting a request to the records commission in accordance with 671-Chapter 3.

(4) To protect the integrity of information contained in E-mail messages that meet the definition of "record," they must be maintained as authentic, reliable and trustworthy records for their entire retention period. Unauthorized users must not be able to modify, destroy or distribute E-mail messages from an E-mail storage system.

Disclaimer: These regulations may not be the most recent version. Iowa may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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