Iowa Administrative Code
Agency 645 - PROFESSIONAL LICENSURE DIVISION
Chapter 10 - PUBLIC RECORDS AND FAIR INFORMATION PRACTICES
Rule 645-10.14 - Personally identifiable information
Current through Register Vol. 46, No. 19, March 20, 2024
This rule describes the nature and extent of personally identifiable information which is collected, maintained, and retrieved by the board by personal identifier in record systems as defined in rule 10.1(17A,22). For each record system, this rule describes the legal authority for the collection of that information, and the means of storage of that information. The board does not use a data processing system to match, collate, or permit the comparison of personally identifiable information in one record system with personally identifiable information in another record system. The record systems maintained by the board are:
(1) Records of board disciplinary hearings. These records contain information about licensees who are the subject of a board disciplinary proceeding or other action. This information is stored on paper, and electronically in the event the hearing is tape recorded.
(2) Complaint reports. These records contain information about licensees and the people they serve. This information is collected pursuant to Iowa Code sections 272C3. and 272C4.. This information is stored on paper only.
(3) Investigative reports. These records contain information about the subjects of board investigations and the activities of board investigators. The records may include a variety of attachments such as interviews, audits, medical records, exhibits, police reports, and investigators' comments, conclusions and recommendations. This information is collected pursuant to Iowa Code sections 272C3., 272C4., and 272C5.. This information is stored on paper and electronically.
(4) Declaratory rulings.
(5) Licensure records. These records contain information about the licensee including any or all of the following: transcripts, collected pursuant to Iowa Code section 14719.; application for licensure by examination, collected pursuant to Iowa Code sections 14729. through 14743.; birth certificates, collected pursuant to Iowa Code section 1473.; references, collected pursuant to Iowa Code section 1473.; past felony record, collected pursuant to Iowa Code section 1473.; high school graduation or equivalency records, collected pursuant to Iowa Code section 14729.; examination scores, collected pursuant to Iowa Code section 14734.; continuing education records, collected pursuant to Iowa Code section 272C2.. In the case of licensure by endorsement the board collects verification of licensure by another board pursuant to Iowa Code section 147.47. This information is stored on paper or microfilm only.
(6) Information on nonlicensee complaint and nonlicensee investigation files maintained by the board. This information is collected pursuant to Iowa Code chapter 147. This information is stored on paper only.
