Current through Register Vol. 47, No. 6, September 18, 2024
(1)
Fees
for services provided by state registrar or county registrar. The
following fees shall be charged and remitted for the various services provided
by the state registrar or the county registrar.
a. The state registrar or county registrar,
as applicable, shall charge a fee of $15 for a certified copy of a vital
record. If, following a search, no record is found and no certified copy is
printed, the $15 fee may be retained.
b. The state registrar shall charge a fee of
$15 to prepare an adoption certificate, amend a certificate, amend a
certificate of live birth to reflect a legal change of name, prepare a delayed
certificate, process other administrative or legal actions, prepare a
noncertified copy of an original certificate of birth pursuant to Iowa Code
sections 144.23A and
144.24A, or prepare copies of
supporting documents on file in the state registrar's office. No fee shall be
charged for establishment of paternity.
c. The state registrar shall charge afee of
$25 to file a completed application for the mutual consent voluntary adoption
registry.
d. The state registrar
shall charge a fee of $5 to update applicant information maintained in the
mutual consent voluntary adoption registry and the declaration of paternity
registry.
e. The state registrar
shall charge a fee of $15 to amend an abstract or other legal documentation in
support of the preparation of a new certificate.
f. The state registrar shall charge a fee of
$35 to issue a commemorative copy of a certificate of birth or a certificate of
marriage pursuant to Iowa Code section
144.45A. Fees collected shall be
deposited in the emergency medical services fund established in Iowa Code
section 135.25.
g. The state registrar shall charge a fee of
$15 for the purpose of issuing an uncertified copy of a certificate of birth
resulting in stillbirth pursuant to Iowa Code section
144.31A.
h. The state registrar shall charge a fee of
$15 for the purpose of issuing a certificate of nonviable birth pursuant to
Iowa Code section 144.31B.
(2)
Overpayments. Any
overpayment of $5 or less received by the state registrar for the copying of
vital records or for the preparation or amending of a certificate shall not be
refunded and shall be retained by the department.
(3)
Certified copy of modified vital
record. When an individual is in possession of a previously issued
certified copy of a vital record and the original record is subsequently
modified, the individual may request and receive a certified copy of the
modified record without charge if the certified copy prior to modification is
relinquished to the registrar's office that issued the certified copy, unless
otherwise directed by the state registrar.
(4)
Search of county registrar's
records-fee for uncertified copy. A person who is requesting an
uncertified copy of a vital record in the custody of the county registrar shall
conduct the search of the county files to locate the record. If a copy is
requested, the county registrar may charge a fee pursuant to Iowa Code section
22.3. The fee shall be retained
by the county.
(5)
Distribution of fees.
a. All
fees collected by the county registrar and the state registrar shall be
distributed as follows:
(1) For fees
collected by a county registrar, with the exception of the fee in subrule
95.6(4), the county registrar shall retain $4 of each $15 fee collected by that
office. Fees collected shall be divided as follows:
1. For a birth certificate or a marriage
certificate, the state registrar shall receive $8, and $3 shall be deposited in
the general fund of the state, except for the fee collected pursuant to
paragraph 95.6(1)"f."
2. For a death certificate, the state
registrar shall receive $6, the office of the state medical examiner shall
receive $3, and $2 shall be deposited in the general fund of the
state.
(2) For fees
collected by the state registrar, the state registrar shall retain all fees,
with the exception of the fees in paragraph 95.6(1)
"a," of
which the state registrar shall retain $9 of each $15 fee collected for the
issuance of certified copies. The $6 balance of certified copy fees collected
by the state registrar shall be divided as follows:
1. For a birth certificate or a marriage
certificate, $6 shall be deposited in the general fund of the state.
2. For a death certificate, the office of the
state medical examiner shall receive $3, and $3 shall be deposited in the
general fund of the state.
b. All fees retained by the state registrar
shall be added to the vital records fund established by the department pursuant
to Iowa Code section 144.46A.
c. All fees received by the office of the
state medical examiner shall be added to the operating budget established for
the operation of that office.
(6)
Fee for search to verify vital
statistics record. A fee shall be charged by the state registrar for
each search conducted for the purpose of providing verification of vital
statistics data to an agency authorized to receive such data under subrule
95.12(2).
a. The amount of the fee shall be
determined in an agreement with the department and shall be dependent on the
nature and scope of the project and the resources required to obtain the data
requested.
b. The state registrar
shall retain the full amount of all fees collected under this subrule in the
vital records fund established pursuant to Iowa Code section
144.46A.
(7)
Fee for researcher access to
vital statistics data. A fee shall be charged to each researcher who
is provided access to vital statistics data in accordance with Iowa Code
section 144.44 and the required
agreement executed with the department. The amount of the fee shall be based on
the nature and scope of the research project and resources required to obtain
the data requested.
a. The state registrar
shall allocate the fees for copies of birth, marriage, and death certificates
provided to researchers pursuant to the distribution of fees set forth in
subrule 95.6(5).
b. The state
registrar shall retain in the vital records fund established pursuant to Iowa
Code section 144.46A the full amount of fees
collected from researchers for searching files or records to create a data
file.
(8)
Service member who died while on active duty-waiver of fee.
The certified copy fee for a birth certificate or a death certificate of a
service member, as defined in Iowa Code section
29A.90, who died while on active
duty shall be waived for a period of one year from the date of death.
Application for the certified copy shall be made by an entitled family member
as described in 641-95.8 (144) of the deceased
service member or the entitled family member's legal representative.
Documentation shall be submitted at the time of application to substantiate the
date of death and active duty status.
(9)
Retention of applications and
reports. An application for a certified copy of a vital record in Iowa
shall be retained by the county registrar for a minimum of six months from date
of issuance of the certified copy. All financial reports for vital records fees
shall be retained by the county registrar for a minimum of three calendar
years.
