Current through Register Vol. 47, No. 6, September 18, 2024
The department may develop and maintain a statewide dental
screening database to ensure that students receive the required dental
screening and to monitor oral health.
(1) The database may consist of information
from the valid certificates of dental screening and certificates of dental
screening exemption, including identifying and demographic data.
(2) The database may be updated, at a
minimum, annually.
(3) Database
reporting shall comply with 51.13(135).
(4) Restricted uses of database. The database
information shall not be used to:
a. Market
services to students or nonstudents,
b. Assist in bill collection services,
or
c. Locate or identify students
or nonstudents for any purpose other than those expressly provided in this
rule.
(5)
Confidentiality of database information. Dental screening information,
including identifying and demographic data maintained in the database, is
confidential and may not be disclosed except under the following limited
circumstances:
a. The department may release
information from the database to the following:
(1) The person who received the dental
screening or the parent or guardian of the person who received the dental
screening;
(2) Users of the
database who complete an agreement with the department that specifies the
conditions under which the database can be accessed and who have been issued an
identification code or password by the department;
(3) Persons or entities requesting dental
screening data in an aggregate form that does not identify an individual either
directly or indirectly;
(4)
Agencies that complete an agreement with the department which specifies
conditions for access to database information and how that information will be
used. Agencies shall not use information obtained from the database to market
services to students or nonstudents, to assist in bill collection services, or
to locate or identify students or nonstudents for any purposes other than those
expressly provided in this rule; or
(5) A representative of a state or federal
agency, or an entity bound by that state or federal agency, to the extent that
the information is necessary to perform a legally authorized function of that
agency or the department. The state or federal agency is subject to
confidentiality regulations that are the same as or more stringent than those
in the state of Iowa. State or federal agencies shall not use information
obtained from the database to market services to students or nonstudents, to
assist in bill collection services, or to locate or identify students or
nonstudents for any purposes other than those expressly provided in this
rule.
b. Approved
database users shall not release dental screening data except to the person who
received the dental screening, the parent or guardian of the person who
received the dental screening, health records staff of schools, medical,
dental, or health care providers providing continuity of care, and other
approved users of the database.
