Iowa Administrative Code
Agency 641 - Public Health Department
Chapter 20 - Community Water Fluoridation Grant Program
Rule 641-20.6 - Implementation Procedures
Universal Citation: IA Admin Code 641-20.6
Current through Register Vol. 47, No. 6, September 18, 2024
Applicants whose projects are selected for funding shall be notified by the department in writing.
(1) Plans.
a. The department shall prepare plans for the
grantee and submit them to the department of natural resources, or
b. The grantee may have plans prepared by a
private consultant. In addition to the cost specified in 20.2(135), the
department will reimburse the estimated travel, lodging and meals expense that
would have been incurred if the department prepared the plans, and the
department of natural resources plan review fee.
c. If the plans are prepared by a private
consultant, they shall be submitted to the department for review before
submission to the department of natural resources. The department shall comment
on the plans within ten business days of their receipt. The department shall
determine the eligibility of each proposed service or piece of equipment for
reimbursement. If the department determines that modified plans could provide
for a safe, operable fluoridation system at a lower cost, the department may
require that modified plans be submitted to bidders under
20.6(2)"a" as an alternate. The department will reimburse the
grantee for the lowest cost bid which meets the requirements of the plans or
modified plans.
(2) Within 60 days after a construction permit for the fluoridation system is issued by the department of natural resources, the grantee shall initiate procurement of the required equipment, services and chemicals.
a. The grantee shall procure the major
components of the fluoridation system, including any chemical feed device, any
scale or tank, any control device, analytical equipment, and any apparatus or
piece of equipment costing more than $300 by a competitive bid process.
(1) Each firm which bids on a project shall
provide in writing to the grantee the brand name and model number of each major
component of the fluoridation system and shall include product literature to
demonstrate that the component will meet the project specifications.
(2) Bids shall be confidential until they are
examined at an open meeting of the governing body of the grantee.
(3) The department shall review the product
literature submitted for each project bid before the grantee awards the
project. The department shall judge the compliance of each major component with
the project specifications and may require that a modified bid be submitted. If
a firm has submitted an apparent low bid, it shall be allowed a reasonable time
to submit a modified bid before the project is awarded.
(4) A grantee may, with the written
permission of the department, award the project to other than the low bidder
The department will reimburse the grantee for the amount of the low
bid.
b. Installation
services and the procurement of fluoride chemical may be negotiated with any
firm, bearing in mind that Iowa Code section
19B.7
requires the promotion of equal opportunity in all state contracts and services
and the prohibition of discriminatory and unfair practices within any program
receiving or benefiting from state financial assistance in whole and in part.
Negotiated agreements are subject to the review of the department. The
department shall judge the reasonableness of the negotiated costs with respect
to similar projects and may require additional negotiations or competitive bids
before an agreement is implemented.
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