Iowa Administrative Code
Agency 495 - Iowa Public Employees' Retirement System
Chapter 17 - Public Records and Fair Information Practices
Rule 495-17.10 - Routine Use
Universal Citation: IA Admin Code 495-17.10
Current through Register Vol. 47, No. 13, December 25, 2024
(1) Defined. "Routineuse"meansthedisclosureof a record, without the consent of the subject or subjects, for a purpose which is compatible with the purpose for which the record was collected. It includes disclosures required or permitted to be made by statute other than the public records law, Iowa Code chapter 22.
(2) To the extent allowed by law, the following uses are considered routine uses of all agency records:
a. Disclosure to officers, employees and
agents of the agency who have a need for the record in the performance of
duties. The CEO or designee shall resolve disputes concerning what constitutes
legitimate need to use confidential or exempt records.
b. Disclosure of information indicating an
apparent violation of the law to appropriate law enforcement authorities for
investigation and possible criminal prosecution, civil court action, or
regulatory order
c. Disclosure to
the department of inspections and appeals for matters in which it is performing
services or functions on behalf of an agency.
d. Transfers of information within an agency,
to other state agencies, or to local units of government as appropriate to
administer the program for which the information is collected.
e. Information released to staff of federal,
state, or other governmental entities for audit purposes or for purposes of
determining whether an agency is operating a program lawfully.
f. Any disclosure specifically authorized by
the statute under which the record was collected or maintained.
g. Disclosure to officers, employees and
agents of the agency who need to use the record to determine the named
beneficiary when a wage earner or retiree dies; to maintain a record of wages
reported and quarters worked for computation of benefits; to track benefits
received; to recompute and adjust benefits; to update information for
electronic deposit of benefits; to audit payroll reports; and to verify
quarterly update of wages paid.
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