Iowa Administrative Code
Agency 223 - Historical Division
Chapter 22 - Historical Library and State Archives Public Access Policies and Services
Rule 223-22.2 - Definitions
The definitions listed in Iowa Code section 17A.2 shall apply for terms as they are used throughout this chapter In addition, the following definitions apply:
"Archives" means state agency records and other materials transferred to the custody of the state archives of Iowa in accordance with Iowa Code Supplement chapter 305.
"Collections" means printed material, photographs, archives, manuscripts and electronic records.
"Electronic records " means records in a form that requires a computer or other machine to process them. "Electronic records" includes word processing documents; electronic mail messages; documents transmitted via electronic data interchange; Internet and Intranet postings; numerical and textual spreadsheets and databases; electronic files; optical images; software; and information systems.
"Library" means a unit of the state historical society of Iowa that acquires, preserves and describes printed materials.
"Manuscripts" means handwritten or typed documents, including letterpress or carbon copies. A mechanically produced document in handwriting or typescript is also considered a manuscript. Manuscripts include bodies or groups of personal papers, business or organizational records that have organic unity; artificial collections of documents acquired from various sources according to a plan, but without regard to provenance; and individual documents acquired because of their special importance.
"Materials, " unless otherwise specified, means the collections of the historical library, the special collections unit of the historical library and the state archives of Iowa.
"Patrons" means any and all persons conducting research or otherwise reading, viewing or consulting the state historical society of Iowa collections. Patrons include both on-site and off-site persons.
"Photographs " means, in general, images mechanically recorded by a camera. This term includes negatives, prints, copy negatives, copy prints, digital photographic images, motion picture film, and videotape.
"Printed materials" means, in general, books, journals, serials, magazines, newspapers, and maps and atlases.
"Reference " means the basic function of providing information about library and state archives of Iowa materials and making the materials available for research.
"Research " means the studious inquiry into or examination of library and state archives materials aimed at the discovery and interpretation of facts.
"Special collections materials" means privately donated collections acquired by the library and publications bureau of the state historical society of Iowa.
"Special collections unit" means the unit of the state historical society of Iowa that acquires, preserves and describes special collections materials.
