Current through Register Vol. 47, No. 6, September 18, 2024
(1)
General
policy. The following general policies apply to all areas of the
collections. More specific policies for the state archives are noted in subrule
13.5(2).
a. The society may acquire materials
by gift, bequest, transfer, or purchase.
b. The staff of the society shall evaluate
potential acquisitions for their relevance to the collections, research,
exhibit, educational, intrinsic, historical, or scientific importance, physical
condition, relationship to the annual collecting priorities established by the
collections committee, and impact upon the operations of the society.
c. Title to all donations shall be outright.
Certain restrictions on access may be considered by the collections committee.
The society shall make no commitments as to the exhibition, attribution, or use
of the gift.
d. A deed of gift
documenting the legal transfer of the gift to the society and the acceptance of
that gift shall be signed by the legal owner or the owner's authorized agent
and the appropriate authorized agent of the society.
e. Materials left anonymously in the custody
of the society shall be evaluated for possible accession into the collections.
If the materials are to be accessioned into the collections,
the materials shall be documented by the appropriate authorized agent of the
society. The documentation shall describe the circumstances pertaining to the
acquisition.
If the materials are not to be accessioned into the
collections, disposition of the materials shall be determined by the
collections committee upon the recommendation of the appropriate bureau.
f.Bequests of which the society
has not been apprised shall be considered as unsolicited materials and
evaluated in the same manner as any other unsolicited gift.
g. Title to undocumented collections in the
possession of the society or unclaimed loans in the possession of the society
shall be handled in accordance with Iowa Code chapter 305B.
h. The staff of the society shall not
appraise collections for financial value. The society shall not pay for nor
reimburse a donor for such appraisal costs.
(2)
State archives. Records
of state agencies shall be transferred to the state archives of the society, in
accordance with the rules and procedures established by the state records
commission as stated in the Records Management Manual and in accordance with
Iowa Code chapter 304.
