Iowa Administrative Code
Agency 223 - Historical Division
Chapter 13 - Collections Policies
Rule 223-13.4 - Management of Collections
Universal Citation: IA Admin Code 223-13.4
Current through Register Vol. 47, No. 6, September 18, 2024
(1) Areas of responsibility. All bureaus may have responsibility for collections care and management and will cooperate with each other on behalf of the collections.
(2) Collections committee.
a.
Responsibilities. The collections committee shall act to:
(1) Develop and annually review a collecting
plan, from staff recommendations, which shall identify primary areas for active
solicitation of additional collections;
(2) Establish general parameters, from bureau
recommendations, for collecting, within which materials may be collected
without further referral to the collections committee;
(3) Review and act on requests from all
bureaus concerning potential acquisitions which might involve materials whose
care would involve more than one bureau;
(4) Review and act on requests from all
bureaus concerning potential major acquisitions that might involve a
significant investment of staff time, storage space, or financial
resources;
(5) Review and act on
requests for restrictions on donations;
(6) Review and act on questions concerning
the collections referred to the committee by any member of the staff with the
knowledge of the staff person's supervisor;
(7) Approve loans requiring extraordinary
indemnification;
(8) Approve
extraordinary collection access requests;
(9) Approve methods for the disposition of
materials anonymously left to the society; and
(10) Approve all loans from the collections
to government offices except for routine record requests from state government
agencies.
b. The actions
of the committee shall become effective within ten working days after the
minutes of the committee meeting are received by the administrator, unless an
action of the committee is specifically reversed by the administrator in
writing to the chair of the committee. The committee may request an earlier
decision by the administrator if the nature of the recommended action requires
it.
c. The committee shall
recommend actions to the administrator of the society for approval and referral
to the board of trustees of the society concerning materials to be
deaccessioned from the collections.
d. Composition. The committee shall consist
of seven members. The members shall include the following:
(1) Archivist from the staff of the society,
appointed by the division administrator;
(2) Museum curator from the staff of the
society, appointed by the division administrator;
(3) Librarian from the staff of the society,
appointed by the division administrator;
(4) Community programs staff representative
from the staff of the society, appointed by the division
administrator;
(5) Member of the
board of trustees, appointed by the president of the board of
trustees;
(6) Member representing
the public appointed by the president of the board of trustees; and
(7) One member from the staff, appointed by
the administrator of the society. The administrator of the society is an ex
officio, nonvoting member of the committee.
e. Organization of the committee.
(1) Members of the committee shall be
appointed for two-year staggered terms which coincide with the state fiscal
year.
(2) The committee chair shall
be appointed by the administrator of the society from among the committee
members who are staff members of the society.
(3) The committee shall meet on a quarterly
basis. The meetings shall be called by the chair Additional meetings may be
called by the petition of any three voting members of the committee.
Disclaimer: These regulations may not be the most recent version. Iowa may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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