Current through Register Vol. 47, No. 13, December 25, 2024
(1)
Area
plan. Each AAA shall develop and administer an area plan.
(2)
Duration and format of the area
plan.
a. The area plan shall be for
a minimum of a two-year and a maximum of a four-year period specified by the
department, with annual updates.
b.
Uniform area plan format. All AAA shall submit an area plan or plan amendment
to the department in accordance with the uniform area plan format, other
instructions issued by the department, this chapter, and the federal
Act.
(3)
Comprehensive and coordinated delivery system. The multiyear
area plan shall provide for the development of a comprehensive and coordinated
service delivery system for all supportive and nutrition services needed by
older individuals in the planning and service area to:
a. Facilitate access to and utilization of
all existing services; and
b.
Develop supportive and nutrition services effectively and efficiently to meet
the needs of older individuals.
(4)
Requirements. An area
plan shall provide for a comprehensive and coordinated service delivery system
as defined in:
b. Older Americans Act Title III Regulations;
Code of Federal Regulations, Title 45, Volume 4, Part 1200 ( 45 CFR 117
);
(5)
Plan
content. The area plan shall, at a minimum, contain the following
information:
a. Assurance that the AAA agrees
to abide by the requirements of the federal Act and all other applicable laws
and rules; and
b. Objectives and
budget for each year of the designated period and methods to obtain those
objectives; and
c. Client
projections. Area agencies shall project, on forms or in a format prescribed by
the department, the number of older individuals who will be served within each
PSA.
(6)
Area
plan amendments and revisions.
a.
Amendments. The AAA shall amend the area plan and submit it to
the commission for approval when:
(1) A new or
amended state or federal statute, rule or regulation requires new information
or conflicts with any existing plan provisions;
(2) A United States Supreme Court decision
changes the interpretation of a statute or rule;
(3) Local law, organization, policy or agency
operations change and are no longer accurately reflected in the area
plan;
(4) The department requires
amendments;
(5) The grantee
proposes to change the designation of the single organizational unit or
component unit responsible for programs under the federal Act or state law;
or
(6) The area agency proposes to
add or delete a service category.
b.
Revision. The AAA may be
required to revise the plan and submit it to the department for approval if:
(1) A department funding source to the area
agency changes; or
(2) A program
requirement changes.
(7)
Procedures for area plans, plan
amendments and revisions.
a.
Public hearing(s). The AAA shall hold at least one public
hearing on the area plan and all plan amendments as required in this chapter.
Priority services and direct service requests shall appear as distinct agenda
items for any hearing.
(1) The public
hearing(s) shall be held prior to submission of the area plan or amendment(s)
at a time which permits older individuals, public officials, and other
interested parties reasonable opportunity to participate. The hearing(s) shall
be held at a barrier-free, fully accessible location.
(2) The AAA shall provide notice, in
accordance with Iowa Code section 21.4(1), of the hearing by sending notice to
all known groups of older individuals, PSA public officials, and other
interested parties. The notice shall be issued 14 business days prior to the
public hearing and include the time, date, and location of the public hearing.
The AAA shall comply with any applicable state or federal laws and regulations
governing public hearing processes and procedures.
(3) The AAA shall prepare and submit to the
department a written record of the public hearing in accordance with
instructions issued by the department.
b.
Review and comment by the advisory
council.
(1) The AAA shall submit
the area plan, amendments and revisions for review and comment to the AAA
advisory council.
(2) The official
representative of the AAA shall sign the plan, amendment or revision to signify
that the AAA has completed all of the requirements of this chapter. The AAA
shall then submit the area plan, amendment or revision to the department for
review.
(8)
Commission review. Plans and plan amendments may be approved
by the commission after they have been processed in accordance with the process
given in this chapter. Revisions may be approved by the department after they
have been processed in accordance with the process given in this
chapter.
(9)
Appeals. Any person may appeal a denial of approval of an area
plan, plan amendment or revision as provided in 17-Chapter 4.
(10)
Area profile. Each AAA
shall submit to the department a profile in accordance with the time frame and
procedures as issued by the department. The profile shall contain, but not be
limited to, the following AAA information:
a.
Affirmative action plan;
b. Table
of organizational structure;
c.
Inventory of nutrition sites and senior centers;
d. Listing of the area agency's designated
community focal points; and
e.
Listing of the officers of the AAA board of
directors.