Indiana Administrative Code
Title 75 - SECRETARY OF STATE
Article 7 - NOTARY PUBLIC GOVERNANCE
Rule 6 - Electronic Documenting Standards
Section 6-1 - Prohibition against entering personal information in an electronic journal

Universal Citation: 75 IN Admin Code 6-1

Current through March 20, 2024

Authority: IC 33-42-16-2

Affected: IC 33-42-17-8

Sec. 1.

(a) A notary public (other than a court clerk notarizing instruments for the court) shall not record in the notary's record journal:

(1) an identification number that was assigned by a governmental agency or by the United States to the principal and that is set forth on the identification card or passport presented as identification;

(2) any other number that could be used to identify the principal of the document; or

(3) a biometric identifier, including a fingerprint, voice print, and retina or iris image.

(b) This section does not prohibit a notary public from recording a number related to the mailing address of the principal of the document or the instrument.

(c) This section does not apply to the audio visual recording required by a remote notary public performing a remote notarial act.

(d) A notary public who inadvertently records information prohibited under subsection (a) must redact such information prior to providing public access to or copies of the notary record book.

(e) Upon a remote notary public's learning that an electronic journal is lost, stolen, or compromised, the remote notary public shall notify the secretary of state within fifteen (15) days.

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