Indiana Administrative Code
Title 68 - INDIANA GAMING COMMISSION
Article 15 - ACCOUNTING RECORDS AND PROCEDURES
Rule 4 - Chip Inventories
Section 4-2 - Purchase and receipt of chips
Universal Citation: 68 IN Admin Code 4-2
Current through September 18, 2024
Authority: IC 4-33-4
Affected: IC 4-33
Sec. 2.
(a) The riverboat licensee or riverboat license applicant shall be responsible for establishing policies and procedures for the:
(1) purchase;
(2) receipt;
(3) inventory;
(4) storage; and
(5) destruction;
of chips. These policies and procedures must be submitted to and approved by the executive director in accordance with 68 IAC 15-1. (b) Procedures for the purchase and receipt of chips shall include, but are not limited to, the following:
(1) Chips shall only be
purchased from a licensed supplier. The riverboat licensee or riverboat license
applicant shall be responsible for communicating with licensed suppliers to
arrange secured shipment and receipt of chips. Shipment shall be made via an
exclusive courier who shall be required to use sealed doors and implement
procedures for documenting the stops along the route.
(2) The occupational licensee to whom the
riverboat licensee has delegated the responsibility of ordering chips shall be
at least the slot manager or cage manager level, or the equivalent.
(3) The commission shall be notified in
writing before the delivery of chips. This notification shall include the
following information:
(A) The date and time
of the delivery.
(B) The location
of the delivery.
(C) A detailed
description of the method and details of the secured shipment that will be used
to transport the chips.
(D) The
amount of chips by denomination.
(E) The occupational licensee who authorized
the order of the chips.
(F) Any
other information deemed necessary by the executive director or commission to
ensure compliance with IC 4-33 and this title.
(4) At least two (2) occupational licensees
from separate departments shall open and count the chips received. An
enforcement agent shall also be present while the chips are being opened and
counted.
(5) A:
(A) deviation between the:
(i) actual count of chips received;
and
(ii) invoice or packing slip
accompanying the chips; or
(B) defect in the chips;
shall be immediately reported to the executive director.
(6) The
actual count of chips shall be recorded in a log or ledger. This log or ledger
must be in a format approved by the commission. The following information
shall, at a minimum, be included in the log or ledger:
(A) The date of receipt of the chips or
tokens.
(B) The amount of chips by
denomination.
(C) Whether the chips
are value chips or nonvalue chips.
(D) Whether the chips are part of the primary
or reserve set of chips.
(E) The
total chip inventory.
(F)
Signatures of the occupational licensees counting the chips received.
(G) The name of the enforcement agent
observing the delivery of the chips.
(H) The signature of the occupational
licensee recording the entry.
(I)
Any other information deemed necessary by the executive director or the
commission to ensure compliance with IC 4-33 and this
title.
(7) If any of the
chips are to be held in reserve, then those chips shall be stored in a locked
cabinet separate from the other chips.
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