Sec. 4.
(a) The
casino licensee or casino license applicant shall submit an internal control
procedure regarding purchasing transactions in accordance with 68 IAC
11-1.
(b) The internal control
procedure shall include a statement of policy regarding ethical standards and
compliance with state and federal laws. The statement shall prohibit purchasing
and contracting personnel from accepting gifts and gratuities from suppliers of
goods or services except in accordance with a written policy submitted with the
internal control procedures.
(c)
The internal control procedures submitted shall include, but not be limited to,
the following information:
(1) The manner in
which purchase requisitions will be issued.
(2) The amounts that can be authorized by
various positions or level of personnel.
(3) Requirements for the competitive bidding
process, including the number of bids required.
(4) Procedures for issuing and approving
blanket purchase orders.
(5)
Procedures and approval regarding emergency purchases.
(6) Criteria for qualifying approved vendors
of goods or services based on such factors as the following:
(A) Quality of the product or service to be
provided.
(B) Suitability of the
vendor of the goods or services.
(C) Price.
(D) Any other criteria the commission deems
necessary to ensure compliance with IC 4-33, IC 4-35, and this title.
(7) Documentation that goods or
services acquired were obtained on the basis of fair market value or for a
price that is commercially reasonable considering the criteria set forth in
subdivision (6).
(8) Procedures and
approval process for the acquisition of goods or services that are unique and
not part of the normal competitive bid process.
(9) Procedures to ensure that vendor files
maintained by the casino licensee or casino license applicant contain the
forms, documentations, and approvals required by the internal control
procedures.
(10) A prohibition
against the purchase or lease of gaming equipment or supplies from other than a
supplier that is licensed under 68 IAC 2-2.
(11) Procedures for the approval of contracts
or transactions in an amount greater than fifty thousand dollars
($50,000).
(12) The minimum dollar
amount of contracts or transactions with one (1) vendor in a twelve (12) month
period that require approval by the board of directors, owner, or their
designee. This amount shall not be more than one hundred fifty thousand dollars
($150,000).
(13) A written policy
regarding the acceptance of gifts or gratuities by purchasing and contracting
personnel from suppliers of goods or services.
(14) Any other procedure the commission deems
necessary to ensure compliance with IC 4-33, IC 4-35, and this title.
