Sec. 4.
(a) At least
two (2) departments must be responsible for administering a coupon-based
complimentary play program. One (1) department shall be responsible for storing
the coupons, and the other department shall be responsible for issuing the
coupons.
(b) Coupons received from
a vendor shall be opened and examined by at least two (2) individuals from
different departments. Deviations in the coupons ordered and coupons received
shall be:
(1) recorded in compliance with
subsection (c); and
(2) reported
immediately to the appropriate supervisor.
(c) The casino licensee shall maintain a
coupon control ledger on forms approved by the commission. The coupon control
ledger shall contain, at a minimum, the following information:
(1) The date the coupons were
received.
(2) The type and quantity
of coupons received.
(3) The
beginning serial number of the coupons received.
(4) The ending serial number of the coupons
received.
(5) The purchase order
number or requisition number for the coupons received.
(6) The signatures and occupational license
numbers of the individuals who examined the coupons upon receipt of the
coupons.
(7) The date the coupons
were issued to the distribution department.
(8) The beginning serial number of the
coupons issued to the distribution department.
(9) The ending serial number of the coupons
issued to the distribution department.
(10) The number and quantity of coupons
issued to the distribution department.
(11) The balance of unissued coupons on
hand.
(12) The name, title,
occupational license number, and signature of the representative issuing the
coupons.
(13) The name, title,
occupational license number, and signature of the representative receiving the
issued coupons.
(14) A record of
coupons that are distributed to patrons.
(15) A record and explanation of any
deviations noted.
(d) The
department responsible for distributing the coupons shall maintain a daily
coupon reconciliation form. One (1) daily coupon reconciliation form shall be
completed to account for the individuals responsible for distributing coupons
to patrons. The daily coupon reconciliation form shall contain, at a minimum,
the following information:
(1) The
date.
(2) The type of coupon being
issued.
(3) The beginning and
ending serial numbers of the coupons the individual has to distribute to
patrons.
(4) The quantity of
coupons the individual has to distribute to patrons.
(5) The total number of coupons the
individual distributed to patrons.
(6) The beginning and ending serial numbers
of coupons not distributed to patrons.
(7) The total number of coupons not
distributed to patrons.
(8) The:
(A) serial numbers of coupons that were
voided; and
(B) reason the coupons
were voided.
(9) The
name, title, occupational license number, and signature of the individual
distributing the coupons to patrons and completing the form.
(10) The name, title, occupational license
number, and signature of the supervisor.
(11) Variations discovered and an explanation
of those variations.
(e)
The internal control procedures concerning a coupon-based complimentary play
program shall include, at a minimum, the following information:
(1) The departments that will be responsible
for administering the program.
(2)
The security measures that will be taken with respect to the coupons,
including, but not limited to, the manner in which:
(A) coupons will be ordered;
(B) coupons will be inventoried upon receipt
by the casino licensee;
(C) coupons
will be stored, and the individuals who will have access to the
coupons;
(D) discrepancies will be
handled; and
(E) coupons will be
voided.
(3) The
department or departments that will be responsible for administering the
program.
(4) The manner in which
the coupons will be distributed.
(5) The schedule for conducting routine
inventories of active unissued coupons. The inventory shall be conducted
monthly by at least two (2) individuals from separate departments. The results
of the inventory shall be recorded in the coupon control ledger.
(6) The manner in which:
(A) coupons will be removed from the
inventory, recorded, and voided once the coupons become inactive; and
(B) the department responsible for
distributing the coupons can requisition coupons from the department
responsible for storing the coupons.
(7) The maximum number of days in advance of
an event that coupons can be requisitioned by the department responsible for
issuing the coupons. The requisition document shall contain, at a minimum, the
following information:
(A) The date the
requisition is prepared.
(B) The
day and date for which the coupons are needed.
(C) The type or types of coupons that are
requested.
(D) The number of
coupons required.
(E) The name,
title, and occupational license number of the individual completing the
requisition.
(F) The name, title,
occupational license number, and signature of the supervisor authorizing the
requisition.
(8) The
following information shall be completed by the department responsible for
storing the coupons prior to the coupons being given to the department
responsible for distributing the coupons:
(A)
The name, title, occupational license number, and signature of the
representative filling the order.
(B) The beginning serial number of the
coupons issued.
(C) The ending
serial number of coupons issued.
(D) The total number of and type of coupons
issued.
(E) The name, title,
occupational license number, and signature of the supervisor.
(F) A record and explanation of coupons that
were voided due to discrepancies. The information in clauses (B) through (D)
shall be entered in the coupon control ledger.
(9) The manner in which the coupons will be
issued. Coupons shall be stamped with the date of issuance.
(10) The location of the locked cabinet in
which the coupons will be stored prior to the distribution of the
coupons.
(11) Coupons that are
distributed shall be entered in the coupon control ledger.
(12) The manner in which:
(A) coupons may be redeemed for
play;
(B) coupons redeemed by
patrons will be canceled;
(C)
coupons distributed, coupons not distributed, and coupons issued will be
reconciled;
(D) coupons that have
been issued, but not distributed to patrons in the appropriate time frame will
be voided and reconciled; and
(E) a
dealer or cage employee shall receive and account for coupons redeemed by
patrons.