Indiana Administrative Code
Title 50 - DEPARTMENT OF LOCAL GOVERNMENT FINANCE
Article 26 - COMPUTER STANDARDS FOR A UNIFORM AND COMMON PROPERTY TAX MANAGEMENT SYSTEM
Rule 20 - Property Tax File Format Requirements for 2011-Pay-2012 Data and Forward
Section 20-6 - Annually assessed mobile homes

Universal Citation: 50 IN Admin Code 20-6

Current through September 18, 2024

Authority: IC 6-1.1-31-1; IC 6-1.1-31.5-3.5

Affected: IC 6-1.1-31.5; IC 36-1-8.5

Sec. 6.

(a) HEADER RECORD (appears once per file):

(1) The HEADER RECORD must be placed as the first record in each annually assessed mobile home file including the MOBILE and APPEALMH files.

(2) The format of the HEADER RECORD must be consistent with the following data format:

Column Start End Length Type Comments/Format
Filename 1 10 10 A Name of data file (e.g., MOBILE or APPEALMH).
County Number 11 12 2 A State designated county ID (e.g., 23). See code list 59.
County Description 13 32 20 A State designated county name (e.g., LAKE). See code list 59.
File Format ID 33 37 5 A Constant value of 2017A. This communicates the version of the structure used to create the data.
County Contact Name 38 77 40 A Full name of the individual at the county who can answer questions specific to this data extract (e.g., Robert Smith).
County Contact Phone 78 95 18 A Complete telephone number of individual at the county who can answer questions specific to this data extract - format required is ###-###-#### ##### (e.g., 219-555-5555 44444).
File Create Date 96 105 10 D Date the file was created - format required is mm/dd/yyyy format (e.g., 10/01/2010).
File Create Time 106 109 4 A Time the file was created - format required is #### in military time (e.g., 1400).
Assessment Year 110 113 4 A The assessment year and pay year specific to the data submission - format required is yyyy (e.g., 2010).
Pay Year 114 117 4 A The tax payment year and assessment year specific to the data submission - format required is yyyy (e.g., 2010).
Software Vendor Company 118 177 60 A Full name of the vendor company preparing the data extract.
Software Package Name and Version 178 237 60 A Complete name of the software package along with the version of the software used to build this data extract (e.g., ABC Assessor System Version 1.5).
Software Vendor Contact Name 238 287 50 A Full name of the individual at the vendor who can answer questions specific to this data extract (e.g., Robert Smith).
Software Vendor Phone Number 288 305 18 A Complete telephone number of the individual at the vendor's company who can answer questions specific to this data extract - format required is ###-###-#### ##### (e.g., 317-555-5555 44444).
Software Vendor Contact Email 306 353 48 A Email of the individual at the vendor's company who can answer questions specific to this data extract (e.g., Help@ABCVendor.com).
Transmission Description 354 453 100 A Description of transmission. Comment field, free text.

(b) PERSONAL PROPERTY - ANNUALLY ASSESSED MOBILE HOMES FILE - Filename = MOBILE:

(1) The MOBILE file contains records for annually assessed mobile homes.

(2) The MOBILE file must be submitted to the department by the county assessor on or before March 1 of the year of assessment and billing and must be submitted with the associated APPEALMH file. County assessors are responsible for delivery of the data to the department.

(3) Primary Key for the MOBILE file:
(A) Property Number. The Property Number field must be unique within this file. In compliance with 50 IAC 26-8-2, no duplicate Property Numbers are allowed.

(4) Foreign Key to the TAXDATA file:
(A) Property Number. Each Property Number value in the MOBILE table must match a valid Property Number in the TAXDATA file.

Column Start End Length Type Comments/Format
Property Number 1 25 25 A Personal properties, including annually assessed mobile home, must be unique within the county, must adhere to format as defined in 50 IAC 26-8-2, and match a Property Number in the TAXDATA Data File(s). Social Security numbers or federal ID numbers may not be used as a Property Number.
State-Assigned Township Number 26 29 4 A The state-assigned township number as designated on the county budget order. See code list 61.
State-Assigned District Number 30 32 3 A The state-assigned tax district number as designated on the county budget order. See code list 60.
Owner Name 33 112 80 A Full name of property owner.
Property Address Street 113 172 60 A Street address of property.
Property Address City 173 202 30 A City of property.
Property Address ZIP Code 203 212 10 A U.S. ZIP code or country code of petitioner address. Primary format xxxxx-xxxx for U.S.
Annually Assessed Mobile Home Year 213 216 4 N This field should contain the year of manufacture of the mobile home.
Annually Assessed Mobile Home Make 217 241 25 A This field should contain the make of the mobile home.
Annually Assessed Mobile Home Size 242 246 5 A This field should contain the area of the mobile home in square feet.
AV - Annually Assessed Mobile Home 247 258 12 N This field should include the assessed value of the mobile home and all of its appurtenances.
AV - Eligible for 1% Circuit Breaker Cap 259 270 12 N This field should contain the portion of the total mobile home AV that is eligible for the 1% circuit breaker cap.
AV - Subject to 2% Circuit Breaker Cap 271 282 12 N This field should contain the portion of the total mobile home AV that is subject to the 2% circuit breaker cap.
AV - Subject to 3% Circuit Breaker Cap 283 294 12 N This field should contain the portion of the total mobile home AV that is subject to the 3% circuit breaker cap.
Annually Assessed Mobile Home Park Name 295 334 40 A This field should contain the name of the mobile home park where the mobile home is located.
Anonymity from public records request? (Y/N) 335 335 1 A Is there an individual associated with the record who is requesting anonymity from public records pursuant to IC 36-1-8.5?
Vehicle Identification Number (VIN) 336 355 20 A
Mailing Owner Name 1 356 435 80 A Full name of Mailing Owner Name 1.
Mailing Owner Name 2 436 515 80 A Full name of Mailing Owner Name 2.
Mailing Address Line 1 516 575 60 A Mailing Address Line 1.
Mailing Address Line 2 576 635 60 A Mailing Address Line 2.
Mailing Address City 636 665 30 A Mailing Address City.
Mailing Address State 666 695 30 A Mailing Address State.
Mailing Address ZIP Code 696 705 10 A Primary format xxxxx-xxxx for U.S.
Mailing Address Country 706 708 3 A See code list 62.
Taxpayer Email Address 709 758 50 A Email Address.
Email Tax Statement? (Y/N) 759 759 1 A Has the taxpayer indicated they would like to receive tax bills by email (Y/N)? If this field is "Y", the field "Taxpayer Email Address" must not be null.
Alternate PIN 760 784 25 A Local Personal Property Number or Tax ID, including dashes and dots (when applicable).
Government Owned Property? (Y/N) 785 785 1 A Is mobile home government owned property?
Lot # 786 835 50 A
Unformatted PIN 836 860 25 A Property Number, without dashes and dots.
Reason for Change Code 861 862 2 A See code list 5.
Status Code 863 863 1 A "C" = Changed. "N" = New. "R" = Retired.

(c) ANNUALLY ASSESSED MOBILE HOME APPEALS TRACKING FILE (0, 1, or many records per MOBILE instance) - Filename = APPEALMH:

(1) The APPEALMH file contains one (1) record for each mobile home appeal. Each record must have a corresponding record in the MOBILE file, and the data contained in each APPEALMH record contains data specific to the corresponding MOBILE record.

(2) The APPEALMH file must be submitted to the department by the county assessor on or before March 1 of the year of year of assessment and billing and must be submitted with the associated MOBILE file. County assessors are responsible for delivery of the data to the department.

(3) Primary Key for the APPEALPP file: The combination of the following fields must be unique within the APPEALMH file:
(A) Property Number. Each Property Number value in the APPEALMH table must match a valid Property Number in the MOBILE file.

(B) Mobile Home Appeal Instance Number. The Mobile Home Appeal Instance Number must be unique to a Property Number within this file. No duplicate Mobile Home Appeal Instance Numbers are allowed for a given Property Number.

(4) Foreign Key to the MOBILE file:
(A) Property Number. Each Property Number value in the APPEALMH table must match a valid Property Number in the MOBILE file.

(5) Foreign Key to the TAXDATA file:
(A) Property Number. Each Property Number value in the APPEALMH table must match a valid Property Number in the TAXDATA file.

Column Start End Length Type Comments/Format
Property Number 1 25 25 A Personal properties, including annually assessed mobile home, must be unique within the county, must adhere to format as defined in 50 IAC 26-8-2 and match a Property Number in the MOBILE Data File. Social Security numbers or federal ID numbers may not be used as a Property Number.
Mobile Home Appeal Instance Number 26 28 3 N Numeric value used to distinguish among multiple records for mobile home appeals. Note: the combination of Property Number and Mobile Home Appeal Instance Number identifies a unique record within this file.
Reason for Change (Appeal Form Number) 29 31 3 A Identify the form number used to submit an appeal.
Grounds for Appeal Code 32 32 1 N Identify grounds for the appeal. Refer to code list 45.
Original Value 33 44 12 N The original value of the property.
Revised Value 45 56 12 N The revised value of the property.
Date of Revision 57 66 10 D Date the revised value was applicable. Format mm/dd/yyyy.
Petitioner's Name 67 146 80 A Complete name of appeal petitioner.
Petitioner's Address or P.O. Box 147 206 60 A Full street address or P.O. box of petitioner.
Petitioner's Address City 207 236 30 A City of petitioner.
Petitioner's Address State or Province or Territory 237 266 30 A State/province/territory for petitioner.
Petitioner's ZIP Code 267 276 10 A U.S. ZIP code or country code of petitioner address. Primary format xxxxx-xxxx for U.S.
Petitioner Country 277 279 3 A Country for petitioner. See code list 62.
Date Appeal was Filed 280 289 10 D Date the appeal was filed. Format mm/dd/yyyy.
Date the Board of Review Mailed the Determination to the Taxpayer 290 299 10 D Date the PTABOA board mailed the final determination to the taxpayer. Format mm/dd/ yyyy.
Adjustment to Assessment File (Y/N) 300 300 1 A Identify if an adjustment was made to the associated MOBILE file(s) submitted to the department at the same time.
Appeal Done Before Bill (Y/N) 301 301 1 A Identify if the appeal was processed before the bill was sent to the taxpayer.

(d) TRAILER RECORD (appears once per file):

(1) The TRAILER RECORD must be placed as the last record in each annually assessed mobile home file including the MOBILE and APPEALMH files.

(2) The format of the TRAILER RECORD must be consistent with the following data format:

Column Start End Length Type Comments/Format
Record ID 1 10 10 A Constant value of TRAILER.
Total Record Count 11 30 20 N Total number of records in the file excluding header and trailer records.

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