Current through September 18, 2024
Authority: IC
6-1.1-31-1;
IC
6-1.1-31.5-3.5
Affected: IC 6-1.1-31.5
Sec. 1.
(a) For
purposes of this section, "quantity purchase agreement" or "QPA" refers to a
legal agreement between the state and a vendor whereby the state or one (1) of
its political subdivisions may purchase particular goods or services, or both,
from the vendor at a specified rate.
(b) Assessment software vendors and tax and
billing software vendors must do the following:
(1) Demonstrate that their products can:
(A) successfully meet the requirements of
this article; and
(B) be included
as part of a certified property tax management system:
(i) before entering into any contract or
sales agreement with a county; and
(ii) each time that major changes are
made.
(2)
Either:
(A) submit once and only once a
current copy of all applications program source code to an independent escrow
agent designated by the department; or
(B) deliver all source code to the
county.
(3) Submit a
current copy of the following with the department, the designated escrow agent,
and the county:
(A) All existing user
documentation and technical documentation that includes any of the following:
(i) Existing data flow diagrams.
(ii) Entity relationship diagrams.
(iii) Structure charts.
(iv) Flow charts.
(v) Other systems analysis and design
information.
(B) The
database documentation that includes the following:
(i) Database structures.
(ii) Any diagrams and technical reports
normally kept for the database management system used.
(iii) Descriptions of all data
elements.
(iv) The data dictionary
in machine-readable form.
(v) Any
edit tables and external database structures used by the system.
(vi) Any other information necessary to
replicate the database structure and its contents.
(4) Submit with the:
(A) department;
(B) designated escrow agent; and
(C) county; documentation of system resource
requirements for the system.
(c) For the purpose of this section, "major
change" means a significant alteration in the operation of the computer system
or any other change that would cause the computer system not to comply with
this article. As defined in this section, the term:
(1) includes changes such as:
(A) the removal or modification of any
required data or feature;
(B) the
addition, modification, or removal of any feature that impacts data, features,
or functionality required under this article;
(C) a modification that requires a different
operating system; or
(D) the
conversion of the assessment software or tax and billing software, or both, of
a county's property tax management system; and
(2) does not include changes such as:
(A) a modification that allows a different
printer to be added to the computer system;
(B) the addition of any feature that
increases functionality without requiring different or additional computer
hardware or a different operating system;
(C) the addition, modification, or removal of
any feature that does not impact data, features, or functionality required
under this article; or
(D) a
modification that improves performance without requiring different or
additional computer hardware or a different operating system.
If the assessment software vendor or tax and billing software
vendor has reason to question whether a change constitutes a major change under
this section, the assessment software vendor or tax and billing software vendor
must request a written determination from the department. The request must
specify the contemplated change in detail. Within ten (10) business days of
receipt of the request specifying the contemplated change, the department will
issue a determination of whether the contemplated change constitutes a major
change.
(d) Assessment software vendors are limited
to certification of three (3) versions of assessment software. No vendor may
have more than one (1) of each of the following version types:
(1) A software package that is currently
installed and supported in a majority of customer environments.
(2) A software package that is being phased
out and replaced by either version described in subdivision (1) or
(3).
(3) A software package that is
currently under development and has been property tax management system
certified.
(e) Tax and
billing software vendors are limited to certification of three (3) versions of
tax and billing software. No vendor may have more than one (1) of each of the
following version types:
(1) A software
package that is currently installed and supported in a majority of customer
environments.
(2) A software
package that is being phased out and replaced by either version described in
subdivision (1) or (3).
(3) A
software package that is currently under development and has been property tax
management system certified.
(f) In the event an assessment software
vendor or tax and billing software vendor acquires a new assessment software or
tax and billing software package, causing the vendor to exceed the limitation
requirement prescribed in subsections (c) and (d), the vendor must submit a
transition plan to the department for approval explaining how it will come into
compliance with the limitation requirement.
