Indiana Administrative Code
Title 25 - INDIANA DEPARTMENT OF ADMINISTRATION
Article 1.1 - STATE PROCUREMENT
Rule 1 - General Provisions
Section 1-11 - Emergency procurements
Current through March 20, 2024
Authority: IC 4-13-1.3-4
Affected: IC 5-22-10
Sec. 11.
An emergency condition is a situation which creates a threat to the public health, welfare or safety such as may arise by reason of floods, epidemics, riots, equipment failures, or such other reason as may be proclaimed by the Governor, or determined by the Commissioner. The existence of such conditions create an immediate and serious need for supplies or services that cannot be met through normal procurement methods, and the lack of which would seriously threaten:
(1) the functioning of state government;
(2) the preservation or protection of property; or
(3) the health or safety of any person.
Any state agency may make emergency procurements of up to $1,500 for the repair of moveable equipment without prior Department of Administration approval when an emergency condition, as defined above, arises and the need cannot be met through normal procurement methods. Whenever practical, however, approval by the Commissioner or department shall be obtained prior to the procurement. Emergency procurements of $1,500 or more require the prior approval of the Commissioner or department, either in writing or orally followed by written confirmation.
The procurement procedure used shall be selected to assure that the required supplies or services can be procured in time to meet the emergency. Given this constraint, such competition as is practicable shall be obtained. The agency head shall make a written determination stating the basis for an emergency procurement and for the selection of the particular contractor. Such determination shall be sent promptly to the department.
