Illinois Administrative Code
Title 89 - SOCIAL SERVICES
Part 404 - LICENSING STANDARDS FOR CHILD CARE INSTITUTIONS AND MATERNITY CENTERS
Section 404.5 - Renewal of License
Universal Citation: 89 IL Admin Code ยง 404.5
Current through Register Vol. 48, No. 38, September 20, 2024
a) Application
1) License renewal application forms shall be
mailed to the institution by the Department six months prior to the expiration
date of license. Officers of the governing body shall submit the completed
application to the Department three months prior to the expiration date of the
license. The child care institution or maternity center shall also include with
the application verification of any accreditations earned. For a renewal
application to be considered complete, the following shall be attached to the
application:
A) a current list of names and
addresses of owners, officers, board members, principal shareholders owning
more than 5% of the stock of the corporation;
B) a staff list, including name and job
title, indicating those who are licensed to practice as a direct child welfare
employee required in 89 Ill. Adm. Code
412.40;
and
C) the following documents, if
changes were made to them since the last application or renewal:
i) statement of purpose;
ii) range of services; and
iii) code of ethics.
2) Upon receipt of the application
for license renewal, the Department shall conduct a license study in order to
determine that the institution continues to meet licensing standards. The
licensing study shall be in writing; reviewed and signed by the licensing
supervisor and the licensing representative performing the study.
3) When a licensee has made timely and
sufficient application for renewal of a license or a new license with reference
to any activity of a continuing nature and the Department fails to render a
decision on the application for renewal of the license prior to the expiration
date of the license, the existing license shall continue in full force and
effect for up to30days until the final Department decision has been made. The
Department may further extend the period in which such decision must be made in
individual cases for up to 30 days, if good cause is shown. [205 ILCS
10/5(d)] "Good cause" includes but
is not limited to shortages of staff.
b) Acceptance of Accreditation as Deemed Status
1) When a child care institution or
maternity center is fully accredited by the Council on Accreditation for
Children and Family Services, Inc. (Council on Accreditation), 120 Wall Street,
11th Floor, New York NY 10005 (2001 standards) and
there have been no substantiated licensing violations that affect the health,
safety, morals, or welfare of children served by that facility for the last
four years, that child care institution or maternity center is deemed to be in
compliance with the program requirements of this Part.
2) The Department shall verify in writing
with the Council on Accreditation that the child care institution or maternity
center's accreditation continues to be in good standing and shall conduct
annual monitoring visits to verify the continued compliance of the facility
with the requirements of this Part.
3) If licensing violations are substantiated
against an accredited child care institution or maternity center, the
Department licensing worker shall notify in writing the Council on
Accreditation of the substantiated violations. The facility shall receive a
copy of this notice.
4) If a
substantiated licensing violation may affect the health, safety, morals, or
welfare of the children served by the child care institution or maternity
center, the institution or maternity center shall be removed from deemed status
and a full license study shall be conducted as part of the license renewal
process.
c) Renewal Application Under Deemed Status
1) A child
care institution or maternity center in deemed status doing business with the
Department shall submit to the Department Regional Office of Licensing:
A) Signed and completed renewal application
on a form provided by the Department;
B) Written description of any change in the
institution's tax exempt status, charitable trust registration, and range of
services provided;
C) List of
current employees, including the name of the Administrator;
D) List of current board members, including
their names, home phone numbers, and addresses;
E) Copy of any Corrective Plan currently
placed on the institution;
F) Copy
of additional information submitted by the institution to the Council on
Accreditation, including:
i) Institution's
consumer surveys' results;
ii)
Information regarding any "hold" on the institution's intake placed by the
Council on Accreditation, including: was the hold for any part of the current
license sequence; was the institution on hold at the time of renewal; reason
for the hold, and duration of the hold status; and
iii) Copy of the most recent Annual
Maintenance of Accreditation Report the institution filed with the Council on
Accreditation;
G) Copy
of letter the institution has from the Council on Accreditation for Children
and Family Services showing that the institution is fully accredited.
2) The Department shall obtain the
following information from other sources about the institution in deemed status
doing business with the Department:
A) Results
of the institution's financial audit and any documented financial
problems;
B) The number of
indicated child abuse/neglect investigations and licensing complaint
investigations; and
C) Council on
Accreditation confirmation that the institution is fully accredited and in good
standing.
3)
Institutions and maternity centers not doing business with the Department shall
submit to the Department:
A) Signed and
completed renewal application on a form provided by the Department;
B) Written description of any change (if
applicable) in the institution's corporate exempt status, charitable trust
status and range of services provided;
C) List of current employees, including the
name of the Administrator;
D) List
of current board members, including their names, home phone numbers and
addresses;
E) Copy of information
the institution submitted to the Council on Accreditation regarding results of
or information about the institution's consumer surveys;
F) Copy of the last Annual Maintenance of
Accreditation Report the institution filed with the Council on
Accreditation;
G) Copy of letter
the institution has from the Council on Accreditation showing that the
institution is fully accredited; and
H) Copy of the institution's most recent
audit.
4) The Department
shall obtain the following information from other sources about the institution
in deemed status that is not doing business with the Department:
A) Number of indicated child abuse/neglect
investigations and licensing complaint investigations;
B) Council on Accreditation confirmation that
the institution is fully accredited and in good standing
d) Removal of Institution or Maternity Center from Deemed Status
The following shall occur before the Department is to remove a child care institution or maternity center from deemed status:
1) The Department shall
have documentation of one or more substantiated violations that affect the
health, safety, morals or welfare of children served by the institution or
maternity center's program.
2)
After review and confirmation of the substantiated violation by the licensing
supervisor and manager, the Central Office of Licensing shall submit a
recommendation for removing the institution from deemed status to a 5-member
panel comprised of representatives from the Divisions of Quality Assurance,
Purchase of Service Monitoring, and Program Operations, and the Offices of
Child and Family Policy and Licensing.
3) The 5-member panel shall review the
recommendation for removal from deemed status.
A) If the panel concurs with the
recommendation, the panel shall forward the recommendation to the Director for
final approval.
B) If the panel
does not concur with the recommendation, the institution or maternity center
will maintain deemed status.
4) The Department shall notify the
institution or maternity center in writing of the Director's decision to remove
or maintain the institution in deemed status.
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