Illinois Administrative Code
Title 89 - SOCIAL SERVICES
Part 220 - GENERAL PROGRAMMATIC REQUIREMENTS
Section 220.610 - Case Coordination Unit Procurement
Universal Citation: 89 IL Admin Code ยง 220.610
Current through Register Vol. 48, No. 12, March 22, 2024
a) Although the Department is not required to competitively bid purchase of care, which includes case management services, in order to maximize competition in procurement, case management services shall be procured through use of the Request for Proposal (RFP) process whenever possible.
1) The RFP process is a form of
invitation to bid which the Department and the AAA shall use to obtain case
management services to be provided by a Case Coordination Unit (CCU).
2) The RFP documents shall determine
applicant interest in providing case management services in the opened
geographic areas, explain the purpose for submittal of a proposal, outline the
scope of the work, and solicit proposals from agencies for the funding of case
management services to be provided by CCUs for the Department's Community Care
Program and for the AAA.
3) If
current case management service providers are in good standing and are the only
respondents to the RFP process, the current case management service providers
may submit noncompetitive renewal proposals, in order to retain current
contractual service areas.
4) Good
standing is defined as no imposition of contract action, as outlined in Section
240.1665,
within two years from the date the selected geographic area is opened. Areas
served by case management service providers who are not in good standing shall
be opened for competitive procurement.
b) Case management services shall be procured by use of the following procurement cycle:
1)
A county/service area will be opened in accordance with Sections
220.610
through
220.645
of this Part, at least once every six years, unless the Department, for
purposes of administration, finds it necessary to suspend the procurement
cycle. Such suspension shall also apply to emergency contracts executed under
Section
220.655
of this Part.
2) The Department/AAA
shall each offer a contract/grant for a one year period, with the option to
extend the contract/grant for a maximum of five additional one year periods for
a total of six years. Thus, a contractor may be issued a new contract/grant for
a six year period.
3) Contractors
will be notified of any change in the reimbursement amount that occurs during
the period of the contract/grant.
c) All CCU procurement actions shall be advertised in accordance with procedures issued by the Department.
d) The AAA shall ensure that current contractors whose service areas are open for solicitation are notified of the RFP process.
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