Current through Register Vol. 48, No. 38, September 20, 2024
a) The
Grant Agreement serves as the formal statement of mutual expectations between
the Administrator and the Grantee, and shall be drafted by the Administrator.
The Grant Agreement is a combination service plan and budget. It identifies
what services will be provided or procured, to what target population, and
within what geographical area. The authorized official of the Grantee must sign
the Grant Agreement.
b) The Grant
Agreement shall contain the certification and information required by the
Illinois Grant Funds Recovery Act [30 ILCS 705 ].
c) The term of the agreement shall be July 1
to June 30, unless a different term is specified in the Grant Agreement and
unless sooner terminated as provided in Section
1100.250.
Payments under the Grant Agreement will be made quarterly.
d) Those sections of the Grantee's proposal
that the Administrator has accepted shall be incorporated into the Grant
Agreement.
e) Modification of
Program
The Grantee shall not change, modify, revise, alter, amend or
delete any part of the services it has agreed to provide in the Grant Agreement
without first obtaining written consent for the change, modification, revision,
alteration, amendment, deletion or extension from the Administrator in the form
of a Supplemental Agreement.
1) When
the Grantee has, in good faith, attempted to comply with the provisions of the
Grant Agreement, but, for unforeseen circumstances, was not able to comply with
the Grant Agreement, the Administrator will consider a Supplemental
Agreement.
2) Procedures for a
Supplemental Agreement
A) The Grantee shall
submit to the Administrator the following:
i)
A written explanation of the circumstances detailing the good faith attempts to
comply with the service provisions in the Grant Agreement;
ii) A proposed solution; and
iii) A request for a Supplemental
Agreement.
B) The
Administrator will grant the request if the request is consistent with the
original intent of the grant award and services to victims and witnesses, and
the grant funds expendeture is allowable under Section
1100.210(a).
C) The Administrator will prepare a
Supplemental Agreement to be signed by both parties if:
i) The Administrator approves the Grantee's
request and proposed solution;
ii)
The Administrator proposes its own solution that is acceptable to the Grantee;
or
iii) The parties agree on a
solution.
D) The
Administrator will notify the Grantee in writing of the denial of a request for
modification of the program.
e) Modification of Budget
1) The Grantee has the responsibility to
identify instances when funds can not be expended in accordance with the Grant
Agreement budget and to seek reallocation of those funds prior to the
expiration of the Grant Agreement.
2) The Grantee must utilize one of the
following options in order to reallocate funds.
A) The Grantee may reallocate amounts less
than $1,000 of the grant funds to existing line items in the approved budget in
the Grant Agreement. The Grantee must submit information relating to the
reallocation on a form prescribed by the Administrator.
B) If the Grantee wishes to reallocate
amounts less than $1,000 of the grant funds to an expense that creates a new
line item in the approved budget, the Grantee must submit to the Administrator
a written request and explanation for reallocation on a form prescribed by the
Administrator.
C) If the Grantee
wishes to reallocate amounts of $1,000 or more of grant funds, the Grantee must
submit to the Administrator a written request and explanation for the
reallocation on a form prescribed by the Administrator.
D) The Administrator will grant a
reallocation of funds when it determines that funds will be used for allowable
expenses consistent with the funded services.
E) The Administrator shall inform the Grantee
of its decision within 30 days after receipt of a request.
