Current through Register Vol. 48, No. 38, September 20, 2024
The holder of an Owner's license shall keep, in accordance
with the retention schedule, and provide to the Board upon request the
following records:
a) The accounting
records shall be maintained using a double entry system of accounting with
transactions recorded on the accrual basis and supported by detailed and
subsidiary records.
b) The
Administrator shall prescribe a uniform chart of accounts including account
classifications in order to insure consistency, comparability, and appropriate
disclosure of financial information. The prescribed chart of accounts shall be
the minimum level of detail to be maintained for each accounting classification
by the holder of an Owner's license.
c) The detailed subsidiary records shall
include as a minimum the following:
1)
Detailed general ledger accounts identifying all revenue sources, expenses,
assets, liabilities and equity for the holder of an Owner's license;
2) Records of all investments, advances,
loans and receivable balances, other than patron checks, due the
establishment;
3) Record of all
loans and other amounts payable by the holder of an Owner's license;
4) Record of all patron checks initially
accepted by the holder of an Owner's license, deposited by the owner, returned
to the owner as "uncollected" and ultimately written-off as uncollectible by
the holder of an Owner's license;
5) Journal entries prepared by the holder of
an Owner's license and the independent accountant selected by the
Administrator;
6) Tax workpapers
used in preparation of any state or federal tax return;
7) Records that identify Table Drop, Table
Win and percentage of Table Win to Table Drop for each live table Game and
those records accumulated for each type of live table Game, either by shift or
other accounting period approved by the Administrator;
8) Records that identify the actual
Tokens-in, Tokens-out, Vouchers issued, Vouchers redeemed, Electronic Gaming
Device Drop, Electronic Gaming Device Win, Electronic Gaming Device Win to
Electronic Gaming Device Drop and Theoretical Payout Percentage for each
Electronic Gaming Device on a per day basis or other accounting period approved
by the Administrator;
9) Records
supporting the accumulation of the costs for complimentary services and items.
A complimentary service or item provided to patrons in the normal course of an
owner's business shall be recorded at an amount based upon the full retail
price normally charged for such service or item;
10) Records that identify the purchase,
receipt, and destruction of Gaming Chips and Tokens from all sources;
11) Records required to fully comply with all
the federal financial record-keeping requirements as enumerated in 31 CFR
103;
12) Records required by the
holder of an Owner's license's Internal Control System;
13) Workpapers supporting the daily
reconciliation of cash accountability;
14) Records concerning the acquisition or
construction of a proposed or existing Riverboat or Support Facility;
and
15) Any other records that the
Administrator requires be maintained.
d) If a holder of an Owner's license fails to
maintain the records used by it to calculate the adjusted gross receipts or the
number of persons admitted on the riverboat, the Administrator may compute and
determine the amount upon the basis of an audit conducted by the Board based
upon available information.
