Current through Register Vol. 48, No. 12, March 22, 2024
The Department shall pay network costs incurred by 9-1-1
Authorities.
a) Vendors shall submit
monthly invoices for network costs that include the same level of detail as that
included in invoices provided to 9-1-1 Authorities prior to January 1, 2016, and are
in sufficient detail to permit the Department and the 9-1-1 Authority to determine
that the costs billed are in fact "network costs" as defined in Section 1329.110.
The Department or 9-1-1 Authority may request additional invoice information from
vendors. Invoices shall be submitted to:
Illinois State Police
9-1-1 Administrative Support Command
9-1-1 Network Costs
801 South 7th Street
Springfield IL 62703
Email: 911_Admin_Support@isp.state.il.us
b) By submitting the monthly invoices, the vendor
certifies that the amount billed and expenses incurred are allowed under the Act and
this Section.
c) The Department shall
provide a copy of each month's invoice to the 9-1-1 Authority.
d) Changes in the 9-1-1 Network that result in
increased network costs must be approved consistent with 83 Ill. Adm. Code 1324 or
1325, whichever is applicable, to be eligible for reimbursement under this
Section.
e) Monthly Invoice
Reconciliation
1) Within 30 days after the date
the vendor invoice is received by the Department, each 9-1-1 Authority shall:
A) review the monthly invoice and verify the
monthly statements; and
B) notify the
Administrator and vendor in writing of any disputes identified and the basis for the
disputes. If the 9-1-1 Authority does not provide notification within the 30-day
time frame, the vendor invoice shall be further processed for payment.
2) The 9-1-1 Authority and vendor shall
have 30 days following the date of any notification of a dispute under subsection
(e)(1) to reconcile the dispute. Within this 30-day period, the parties must notify
the Administrator in writing of their proposed resolution of the dispute or, if the
dispute is not resolved, an explanation of each party's position regarding the
dispute.
3) If the Department disputes
any portion of an invoice on the grounds that it includes amounts that do not
qualify as network costs or are otherwise ineligible for reimbursement from the Fund
under ETSA Section 30, the Department will provide a written notice to the Advisory
Board vendor and 9-1-1 Authority of that dispute, which shall identify in detail the
basis for the dispute, the account number under which the invoice has been rendered,
the date of the bill, and the specific items on the invoice being disputed.
A) The 9-1-1 Authority and vendor shall have 30
days following the date of any notification under subsection (e)(3) to review the
dispute. Within this 30-day period, the parties must notify the Advisory Board in
writing of their response to the dispute.
B) The Advisory Board shall have an additional 30
days to meet and make a written recommendation to the Administrator, which shall
include any information received from the Department, the 9-1-1 Authority, or the
vendor.
4) To the extent the
dispute pertains to amounts not yet reimbursed, the Department shall pay only
amounts not in dispute until a reconciliation is reached.
5) The Administrator shall review the information
provided by the 9-1-1 Authority and vendor and notify the parties of its decision
reconciling the dispute within 30 days following the date of any notification under
subsection (e)(2).
6) Costs that the
Administrator determines are not network costs or are otherwise ineligible for
reimbursement under ETSA Section 30:
A) shall be
the responsibility of the 9-1-1 Authority that incurred the costs; and
B) must be paid upon the determination that the
costs are ineligible for reimbursement.
f) The vendor shall continue to provide network
service to the 9-1-1 Authority while any dispute concerning the payment of network
costs is being resolved.
g) The
Department will pay vendor amounts billed in accordance with the State Prompt
Payment Act [30 ILCS 540 ].