Current through Register Vol. 48, No. 38, September 20, 2024
a)
Sick Leave Definition: All employees, except those in emergency, permanent
part-time, intermittent, per diem, or temporary status, unless the status is
the result of accepting a nonpermanent working assignment in another class,
shall accumulate sick leave at the rate of one day for each month's service.
Intermittent and permanent part-time employees shall accrue sick time on a
prorated hourly basis determined by a ratio, the numerator of which shall be
number of hours in pay status each month and the denominator of which shall be
the number of normal work hours that month.
b) Accumulation of Sick Leave: Employees
shall be allowed to carry over from year to year of continuous service any
unused sick leave. An employee shall retain any unused sick leave accumulated
prior to December 1, 1980.
c)
Reinstatement of Sick Leave:
1) On or after
the effective date of this Section, accumulated sick leave available at the
time an employee's continuous service is interrupted shall, upon verification,
be reinstated to the employee's account upon return to full-time, regularly
scheduled part-time, or intermittent employment, except in temporary or
emergency status. This reinstatement is applicable provided the interruption of
service occurred not more than 5 years prior to the date the employee reenters
service and provided the sick leave has not been credited by the appropriate
retirement system towards retirement benefits.
2) An employee with previous service for
which sick leave was granted under provisions other than Jurisdiction C of the
Code shall have the sick leave reinstated to the extent provided under this
Section.
d) Advancement
of Sick Leave: An employee with more than 2 years continuous service whose
personnel records warrant it may be advanced sick leave with pay for not more
than 10 working days, with the written approval of the department and the
Director of Personnel. Advances will be charged against sick leave accumulated
later in subsequent service. No additional advance of sick time will be made
until all previously advanced time is repaid.
e) Use of Sick Leave:
1) Sick leave shall be used in the following
order:
A) Sick leave granted prior to January
1, 1984 will be used first;
B) Sick
leave granted beginning January 1, 1998 will be used second;
C) Sick Leave granted from January 1, 1984
through December 31, 1997 will be used last.
2) Sick leave may not be used in increments
of less than 1/2 hour at a time, but in conjunction with the first 1/2 hour may
be taken in additional 15-minute increments. Permanent part-time and
intermittent employees may use sick time in 15-minute increments.
3) Sick leave may be used for illness,
disability or injury of the employee or appointments with doctor, dentist or
other professional medical practitioner, and also may be used for not more than
30 days in one calendar year in the event of serious illness, disability,
injury, or death of a member of the employee's immediate family, unless such
time is used pursuant to the Family Medical Leave Act (
29 USC 2601
et seq.).
4) The employing
department or the Department of Personnel shall, when there is apparent abuse,
require evidence to substantiate that sick leave days were used for the
purposes set forth in subsection (e)(3). For periods of absence of more than 5
consecutive workdays, the employee shall provide verification for the absence
in accordance with the provisions of Section
420.760(b)(4).
5) Employees may be granted up to 3 days (a
day being equal to his/her actual workday) of paid leave time, in addition to
the use of sick time allowed in subsection (e)(3), to attend services and
related events and make necessary arrangements upon the death of a member of
his/her immediate family. For purposes of this subsection (e)(5), immediate
family includes father/step-father, mother/step-mother, brother/step-brother,
sister/step-sister, son/step-son, daughter/step-daughter, spouse, parties to a
marriage, domestic partner (established prior to 6-1-11), party to a civil
union, child (including adopted, custodial or in-law), grandparent, grandchild,
parent-in-law, brother or sister-in-law, niece, nephew, aunt and uncle. The
employee may be required to provide documentation as to the necessity for
absences covered by this subsection (e)(5).
f) Payment in Lieu of Sick Leave:
1) Unless otherwise provided by law, upon
separation of employment by means of resignation, retirement, death,
indeterminate layoff, or discharge, and if the employee is not employed in
another position in State service within 4 calendar days of the separation, an
employee is entitled to be paid for unused sick leave which accrued on or after
January 1, 1984 and prior to January 1, 1998 in accordance with subsection
(e)(3).
2) The amount of sick leave
to be paid upon termination of employment will be determined as follows:
A) using time records from the employing
department, the Department of Personnel will verify the employee's sick leave
balance for sick leave earned, but not taken, in the period from January 1,
1984 up to and including December 31, 1997;
B) the employees will be paid one-half of the
amount of sick leave days determined in subsection (e)(2)(A), multiplied by the
daily salary rate in effect at the time of separation.
3) The method for computing the hourly or
daily salary rate for sick leave qualifying for lump sum payment upon
separation of employment shall be determined by Payroll.
4) If an employee has a negative sick leave
balance pursuant to subsection (d) when employment is separated, the employing
department must submit this negative sick leave balance to Payroll, where one
of the following will be applied:
A) Subtract
the negative sick leave balance from the earning amount still due to the
employee by the Secretary of State.
B) Contact employing department, stating
dollar amount of overpayment to employee. The employing department then has the
responsibility of contacting the employee regarding the dollar amount due to
the Secretary of State, payable by personal check or money order.
C) If no repayment occurs, Payroll will
establish a lien against any State of Illinois monetary payment due to the
employee through the Comptroller for the negative sick leave balance owed to
the Secretary of State.
5) An employee who is reemployed, reinstated
or recalled from indeterminate layoff and who received lump sum payment in lieu
of unused sick days will have the days restored by doing the following:
A) The employee must notify the employing
department to request restoration of the previously paid unused sick days to
the employee's sick leave account; and
B) The employee must repay the gross (total)
amount paid by the State (before deductions) to the Secretary of State by
personal check or money order. The employing department will forward the
employee's repayment to Payroll before unused sick days are returned to the
employee's sick leave account.
g) Pursuant to the Secretary of State Merit
Employment Code [15 ILCS
310/10b.18] , an employee who is also a veteran shall
be permitted 4 days with pay per year to visit a veterans' hospital for
examination of a military service connected disability. Upon submitting proof
of the visit, the 4 days shall not be charged against any sick leave currently
available to the employee.
