Current through Register Vol. 48, No. 38, September 20, 2024
Except as otherwise provided for in this Section, for
employees occupying positions in classes that are paid in conformance with the
Schedule of Negotiated Rates (Appendix A) and without a negotiated provision in
the currently effective bargaining unit agreement, increases shall be granted
as follows and will become effective the first day of the pay period following
the date of approval:
a) Satisfactory
Performance Increase -
1) Each employee who
has not attained Step 8 of the relevant pay grade, and whose level of
performance has been at a satisfactory level of competence, shall be
successively advanced in pay to the next higher step in the pay grade after one
year of creditable service in the same class.
2) A satisfactory performance increase shall
become effective on the first day of the month within which the required period
of creditable service is reached.
3) No satisfactory performance increase may
be given after the effective date of separation.
b) Withholding Satisfactory Performance
Increase - As an inducement toward attainment of satisfactory level of
competence, satisfactory performance increases may be withheld from the
employee who has not achieved a satisfactory level of performance. Such action
must be supported by:
1) A performance record
showing less than satisfactory performance. This must be prepared by the
appropriate supervisor, discussed with the employee and approved by the agency
head prior to the date the increase would otherwise become effective. The
performance record will not be invalidated by refusal of an employee to sign.
In such cases, an explanatory comment shall be made on the record by the
supervisor. This record will be preserved by the agency.
2) Notice of withholding of satisfactory
performance increases to the Department - It shall be reported upon completion
of action required by subsection (b)(1), but not later than the submission of
the payroll reflecting the denial of the increase.
c) Redetermination - A satisfactory
performance increase previously withheld shall be granted when the cause for
withholding has been eliminated. Redetermination must be made at least
annually. In such cases the increases will be effective the first day of the
month following date of approval and will be preceded by the preparation and
filing of a Performance Record within the agency indicating the attainment of
satisfactory level of competence.
d) Other Pay Increases -
1) Promotion -
A) Standard Procedures -
i) From Other Than Step 8 - Normally, upon
promotion, an employee shall be advanced to the lowest step in the targeted pay
grade that represents at least a full step increase in the former pay grade.
The promotion shall not change the creditable service date if the increase is
less than one step for the bargaining unit employees.
ii) From Step 8 - The employee shall be paid
at the lowest step rate in the targeted pay grade that results in an increase
equal to at least the dollar difference between Step 7 and Step 8 in the former
pay grade. To compute this, add the dollar difference between Step 7 and Step 8
in the former pay grade to the employee's current rate at Step 8 (then include
longevity if the employee is receiving an increased rate based on longevity).
Then place the employee on the lowest step in the targeted pay grade that is at
least equivalent to that amount. Otherwise, when an employee is promoted from
Step 8, the employee shall be paid at the lowest step rate in the targeted pay
grade that results in an increase equal to at least 3%. To compute this, add 3%
to the employee's current rate at Step 8 (then include longevity if the
employee is receiving an increased rate based on longevity). Then place the
employee on the lowest step in the targeted pay grade that is at least
equivalent to that amount. The promotion shall not change the creditable
service date if the increase is less than one step for the bargaining unit
employees.
B) Exception
- Any deviation is a special salary adjustment (see subsection (e)).
2) Reallocation -
A) Standard Procedures -
i) From Other Than Step 8 - Normally, upon
reallocation, an employee shall be advanced to the lowest step in the targeted
pay grade that represents at least a full step increase in the former pay
grade.
ii) From Step 8 - When an
employee is reallocated from Step 8, the employee shall be paid at the lowest
step rate in the targeted pay grade that results in an increase equal to at
least 3%. To compute this, add 3% to the employee's current rate at Step 8
(then include longevity if the employee is receiving an increased rate based on
longevity). Then place the employee on the lowest step in the targeted pay
grade that is at least equivalent to that amount. The reallocation shall not
change the creditable service date for non-bargaining-unit employees or if the
increase is less than one step for the bargaining unit employees.
B) Exception - Any deviation is a
special salary adjustment (see subsection (e)).
3) Reevaluation - If a higher pay grade is
assigned to a class, the employee occupying the position in the class shall be
advanced to the lowest step in the new grade that represents an increase in
pay. If an employee becomes eligible for a satisfactory performance increase as
a result of the reevaluation, a one-step increase will be granted immediately.
The reevaluation shall not change the creditable service date if the increase
is less than one step for the bargaining unit employees.
4) Separation and Subsequent Appointment -
Upon separation from a position of a given class and appointment within four
calendar days to a position in a higher pay grade, an increase shall be given
under the conditions and requirements applicable to promotions (see subsection
(d)(1)).
5) Reclassification - If
the class to which the position is being moved has a higher pay grade, the
employee's base salary is advanced to the salary in the new pay grade that
represents the least increase in pay. If this new salary is less than the
difference between Step 7 and Step 8 in the new pay grade and the employee has
been paid the base salary in Step 8 of the previous pay grade for longer than
one year, the new salary is advanced one step from the salary in the new pay
grade representing the least increase. The reclassification shall not change
the creditable service date if the increase is less than one step for the
bargaining unit employees.
e) Adjustment - An employee may receive an
upward adjustment in the employee's base salary for the purpose of correcting a
previous error, oversight or when the best interest of the agency and the State
of Illinois will be served. Adjustments shall have the prior approval of the
Director. An adjustment at the time of entrance into State government shall
have supporting documentation in the candidate's employment application. In
determining the appropriateness of a request for a salary adjustment by an
employing agency, the Director shall consider whether the need for the
adjustment is substantial, whether the action is consistent with the treatment
of other similar situations, and whether the action is equitable in view of the
particular circumstances prompting the request. The Director's approval of an
adjustment at the time of entrance into State government shall be based on the
candidate's documented directly-related education and experience exceeding the
minimum requirements in the class specification, prior base salary history,
staffing needs and requirements of the employing agency, and labor market
influences on the recruitment for the position classification or position. The
adjustment shall not change the creditable service date if the increase is less
than one step for the bargaining unit employees. When a payroll adjustment is
made for an AFSCME represented employee covered by the collective bargaining
agreement signed August 21, 2019, upon request, an explanation for the
adjustment shall be given to the employee.
