Current through Register Vol. 48, No. 38, September 20, 2024
a) As a condition of employment, employees
expect to incur commuting expenses between their residence and headquarters.
These expenses are not reimbursable. Expenses associated with State business in
excess of commuting expenses are reimbursable at headquarters and/or residence.
An employee whose travel during a given day does not include travel through
headquarters shall be reimbursed for all mileage traveled that day in excess of
the employee's ordinary commuting mileage. An employee whose travel does
include travel through headquarters shall be reimbursed for all mileage in
excess of commuting mileage. All travel must be by the most direct
route.
b) Examples of reimbursable
mileage expenses include:
1) Residence/Lincoln
- Headquarters/Springfield. Employee drives from residence in Lincoln to
Chicago and returns to residence. Reimbursement is for all mileage in excess of
commuting mileage.
2)
Residence/Lincoln - Headquarters/Springfield. Employee drives from residence in
Lincoln to Collinsville and back to residence. Reimbursement is for all mileage
in excess of commuting mileage.
3)
Residence/Carbondale - Headquarters/Marion. Employee drives from residence to
headquarters. Later, employee drives from headquarters to Anna and back to
residence. Reimbursement is for all mileage in excess of commuting
mileage.
4) Residence/Evanston -
Headquarters/JRTC, Chicago. Employee drives from residence to McCormick Place
for an event. After the event, the employee drives to headquarters, then to
residence. Reimbursement is for all mileage in excess of commuting
mileage.
5) Residence/Chicago -
Headquarters/JRTC, Chicago. Employee normally commutes to work by train.
However, in order to attend a meeting at another location, the employee drives
from residence to headquarters, then to the meeting location, then returns to
headquarters and back to residence. Reimbursement is for all mileage in excess
of commuting mileage. The fact that the employee normally rides the train to
work has no effect on determining reimbursement.
