Current through Register Vol. 48, No. 52, December 27, 2024
Qualified Charitable Organizations which wish to seek
contributions from State employees at their work place shall comply with this
Code of Conduct.
a) Approval and
distribution of campaign materials
1) All
materials to be distributed or used at the work place shall be reviewed and
approved by the Department or Advisory Board. If material is not submitted by
deadlines established by the Department or Advisory Board or is not approved by
the same, that material shall be excluded and not distributed.
2) All materials shall be distributed to
employees at the work place during the campaign period. New employees shall be
provided with the current SECA materials upon hire.
3) During the 30 days immediately prior to
the start of the campaign period, materials may be stored at the work site and
made available to the agency SECA coordinator in preparation for the
campaign.
b) Use of
employee and annuitant information
1) A
Qualified Charitable Organization may not use the name or address of an
employee or annuitant obtained through SECA for fundraising purposes when that
employee or annuitant has expressly stated in writing that his/her name may not
be so used or sold by that Qualified Charitable Organization. Any employee or
annuitant who does not provide such a written statement to a Qualified
Charitable Organization shall be considered to have "released" his/her name and
address to that Qualified Organization.
2) If an employee or annuitant releases
his/her name to a Qualified Charitable Organization, the Qualified Charitable
Organization may use the employee's or annuitant's name for the purpose of
acknowledging the employee's or annuitant's contribution and/or educating the
employee or annuitant further regarding the Qualified Charitable Organization;
however, no employee's or annuitant's name that a Qualified Charitable
Organization has been able to obtain only by virtue of such organization's
participation in SECA may be used by such Qualified Charitable Organization for
fund raising purposes other than in the SECA campaign, and may not be sold or
given to another organization or entity.
3) An employee or annuitant who at one time
indicates that his or her name may not be released and at a later date decide
to allow release must do so in writing to the Qualified Charitable
Organizations to which the release applies.
4) An employee or annuitant who at one time
"releases" his or her name may later rescind that authorization by submitting a
letter to the Qualified Charitable Organization. The letter may be submitted to
the Advisory Board, which will then forward the letter to the Qualified
Charitable Organization.
c) Giving to be voluntary
1) All solicitation activities shall be
designed and conducted to elicit voluntary giving. Actions that coerce an
employee or annuitant into giving, or create the appearance that employees or
annuitants must give, are not permitted.
2) The following actions are prohibited for
the Qualified Charitable Organizations:
A)
requesting or encouraging that employees be solicited by their supervisor or by
any individual in their supervisory chain of command. (This does not prohibit
requesting the head of a department or agency to demonstrate support of SECA in
employee or annuitant newsletters or other general communications.)
B) asking supervisors about whether an
employee chose to participate or not to participate or the amount of an
employee's contribution.
C)
setting, requesting or encouraging that a department or agency set 100%
participation goals or other goals that would imply compulsory
participation.
D) encouraging
contributions to particular organizations.
d) Qualified Charitable Organization
Participation
1) Each Qualified Charitable
Organization shall participate in a minimum of three SECA Advisory Board
meetings per year.
2) Each
Qualified Charitable Organization shall attend two SECA events during each
campaigning period.
e)
Any charity that wishes to participate in SECA, either directly or indirectly
through a united or umbrella organizational arrangement, shall comply with this
Code of Campaign Conduct. If the participating charity is part of a united or
umbrella organization, that umbrella or united organization shall be
responsible for informing each of its participating charities of the Code of
Campaign Conduct.