Current through Register Vol. 48, No. 38, September 20, 2024
a) Coverage. The classification plan shall
include all classes, as approved, and from time to time amended, by the
University System, except those exempted by Section 36e of the State
Universities Civil Service Act (Act) [110 ILCS 70 ]. Exemptions under Section
36e of the Act shall be by position. When approved by the Merit Board, a
position shall remain exempt until the exemption is terminated by the Merit
Board. The Executive Director shall publish guidelines for the exemptions, as
approved by the Merit Board. This classification plan shall apply to all
positions subject to Section
250.20(a).
b) Class Specifications
1) The University System shall maintain
written specifications for each class in the classification plan. The
specifications shall include the class title, class code number, length of
probationary period, function of position, characteristic duties and
responsibilities, minimum acceptable qualifications, including any special
licenses or certificates required by state or federal laws, additional
desirable qualifications, and, as applicable, promotional line, and
occupational area.
2) The
University System shall provide notification to all employers of the addition
of a new classification or of the reactivation of a former class, together with
a copy of the class specification. Except that, for status employees affected
by reclassification or reallocation of their positions, as provided in
subsections (i)(1) and (i)(2), this Section does not apply. The notification of
the addition of a new class or of the reactivation of a former class, as
provided for in this Section, shall be through the University System website
and, if necessary for the course of recruitment, also posted in all public
places allocated for Civil Service employment information, including electronic
means such as official employer websites.
c) Use of Class Titles. The title of each
class shall be the official title of every position allocated to the class for
all purposes having to do with the position. This title shall be used on all
personnel records and transactions. A functional title may also be given to a
position by the employer, but that functional title cannot be a title approved
by the Merit Board as a Civil Service class title.
d) Use of Class Code Number. The class code
number is the number that is assigned to each class title in the classification
plan.
e) Use of Promotional Line
within a Class Specification Series. Each class specification series is
assigned a promotional line. The promotional line can be found on the class
specification.
f) Occupational
Areas within a Class Specification. Each class in the classification plan shall
be assigned an occupational area. There are 16 occupational areas within the
classification plan as follows:
1) 01
professional;
2) 02
semi-professional;
3) 03
managerial;
4) 04
clerical;
5) 05 stores;
6) 06 aeronautical;
7) 07 agricultural;
8) 08 custodial services;
9) 09 domestic services;
10) 10 food services;
11) 11 heat, light, and power
services;
12) 12 medical
services;
13) 13
protective;
14) 14 skilled
trades;
15) 15 semi-skilled trades;
and
16) 16 unskilled
trades.
g) Allocation of
New Positions. When a new position is established, the employer shall allocate
that position to an appropriate classification.
h) Reallocation or Reclassification of
Existing Positions
1) A request to reallocate
or reclassify any existing position may originate with the employee and/or the
employer. When material changes occur in the duties and responsibilities of a
position, the employer shall reallocate or reclassify the position to its
appropriate class.
2) A position
may be abolished, the class of a position may be changed, or a new class
specification may be prepared, provided that the change shall not be made for
the purpose of separating an employee from employment in a position in their
class.
3) In order to maintain a
sound classification program, the employers, working with the staff of the
University System, shall carry on continuous classification studies.
i) Status of an Employee Whose
Position is Reallocated or Reclassified
1) An
employee whose position is reallocated or reclassified shall be eligible for
continued employment in the position that is reallocated or reclassified,
provided the employee establishes eligibility for the new class. An employee
may establish eligibility by meeting the minimum qualifications for the new
class to which the position has been reallocated or reclassified and by passing
an examination for the new class. The employee must complete a probationary
period in the position in the new class.
2) A status employee in a position that is
reallocated or reclassified who chooses not to qualify for, or who fails to
gain eligibility for, the new class shall have their name placed by the
employer on the reemployment register for the former class in accordance with
Section 250.60(b)(1).
3) An employee serving a probationary period
in a position that is reallocated or reclassified, who fails to gain
eligibility for the new class, and for whom no vacant position exists in the
class from which their position has been reallocated or reclassified, shall
have their name placed by the employer on the register from which they were
certified to a position in the former class in accordance with Section
250.60(b)(2) or
(b)(3). If the employee has completed a
probationary period in a position in a lower class in the same promotional line
as that of their former position, the employee's name shall be placed by the
employer on the reemployment register of the lower class in accordance with
Section 250.60(b)(1).
