Illinois Administrative Code
Title 77 - PUBLIC HEALTH
Part 980 - HEART DISEASE TREATMENT AND PREVENTION FUND RULES
Section 980.70 - Award and Use of Grant Funds
Universal Citation: 77 IL Admin Code ยง 980.70
Current through Register Vol. 48, No. 12, March 22, 2024
a) Grant funds awarded by the Department shall only be used for the direct cost of administering, operating and maintaining a project. The following direct costs are examples of those costs for which grant funds may be used, when specified in the grant agreement:
1) personal services
costs, including gross salaries and employer paid fringe benefits for full-time
and part-time employees of the project;
2) contractual services costs, including but
not limited to, fees for consultants and specialists, exclusive of consultant
services for patient care; conference registration fees; costs of repair and
maintenance of furniture and equipment; postage and postal services;
subscriptions; training and education costs; software; and telecommunications
costs;
3) travel of personnel in
carrying out authorized activities. Travel costs are the expenses for
transportation, lodging and subsistence for personnel who are on travel status
on official business for the applicant. Out-of-State travel requires prior
written approval of the Department;
4) supplies/commodities as required for the
operation of the project and that are directly related to its operation.
Supplies include, but are not limited to, office, medical and educational
supplies; equipment items costing less than $100 each; and paper and printing;
and
5) equipment directly related
to the operation of the project. Equipment is defined as items costing over
$100 each, with a useful life of more than one year (see Section 20 of the
State Finance Act [30 ILCS
105/20 ]). Equipment costs shall include all freight
and installation costs. Purchase of equipment items, other than those included
in the approved budget, require prior written approval from the
Department.
b) Payments to the grantee shall be made on a reimbursement basis.
1) The grantee shall use the Department's
Reimbursement Certification Form or a reasonable facsimile to request
reimbursement.
2) The grantee shall
document actual expenditures incurred for the purchase of goods and services
necessary for conducting program activities.
A) Expenditures shall be itemized on the
Reimbursement Certification Form in such a manner as to establish an audit
trail for future verification of appropriate use of grant funds.
B) Each item claimed on the Reimbursement
Certification Form must be based on an expenditure traceable through the
grantee's internal accounting system and shall include:
i) the check number or internal ledger
transfer code;
ii) the date of
payment;
iii) the dates goods or
services were received or the period covered;
iv) a description of the goods or services
for gross amount of the check or transfer; and
v) the amount claimed for reimbursement from
the Department.
3) The grantee shall submit requests for
reimbursement monthly or quarterly throughout the period of the grant. The
final request for reimbursement shall be submitted within 45 calendar days
after the end of the grant agreement period.
4) Requests for budget adjustments shall be
submitted to the Department in writing and shall be received by the Department
no later than 45 calendar days before the end of the grant agreement
period.
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