Current through Register Vol. 48, No. 12, March 22, 2024
a) The Department shall prepare and maintain
a list of licensed inspectors. All inspections and sampling of school buildings
for the presence of ACBM and all assessments of the condition of ACBM in
schools shall be done by a Department licensed asbestos inspector.
b) School Building Inspections.
1) Inspections shall be conducted only during
non-school hours. Samples shall not be collected in areas where, and at times
when, students or school personnel are present.
2) All areas of the school building shall be
inspected including classrooms, cafeterias, auditoriums, gymnasiums, locker
rooms, offices, hallways, tunnels, boiler rooms, mechanical rooms, above drop
ceilings, crawl spaces, ventilation ducts, attics, basements, etc.
3) For initial inspections, the inspector
shall identify and establish homogeneous sampling areas for friable and
nonfriable materials.
4) The
inspector shall photograph materials sampled and damaged areas found and
identify locations where pictures were taken.
5) The inspector shall complete the form
"Building Inspection for Friable and Nonfriable Materials" for each school or
facility. (See Appendix B, Illustration A of this Part.)
c) Sampling Friable and Nonfriable Materials.
1) The area of each homogeneous friable and
nonfriable surface shall be calculated (allow for beams, vaulted ceilings,
etc.). If materials appearing uniform were installed at different times, two
materials shall be designated as distinct homogeneous areas.
2) A diagram shall be drawn for each
homogeneous sampling area as described in subsections (g), (h), (i), and (j) of
this Section.
3) Random sample
points shall be determined using the method described in subsection (l) of this
Section.
4) The following
requirements shall apply to all sampling of surfacing material:
A) For each homogeneous sampling area of less
than 1,000 square feet, a minimum of 3 samples shall be collected;
B) For areas from 1,000 to 5,000 square feet,
a minimum of 5 samples shall be collected;
C) For homogeneous areas greater than 5,000
square feet, a minimum of 7 samples shall be collected.
5) If pipe and boiler insulation are in good
condition (not friable), sampling shall not be conducted. It shall be assumed
that these areas are asbestos containing and recorded as such. The
Superintendent of the school district may request a variance (see Section
855.25
) for the inspectors to sample material that is in good condition. However,
damaged pipe and boiler insulation are considered distinct sample areas, and
three samples must be collected for each such homogeneous material found. Pipe,
pipe joints and boiler insulation are all different homogeneous areas and shall
not be sampled as one homogeneous area.
6) Wall and ceiling tiles must also be
sampled. Three samples shall be collected from each homogeneous type of wall
and ceiling tile found.
7) At least
one bulk sample shall be collected from each homogeneous area of patched
thermal system insulation that is not assumed to be ACBM if the patched section
is less than six linear or square feet.
8) Bulk samples are not required to be
collected from any homogeneous area where the accredited inspector has
determined that the thermal system insulation is fiberglass, foam glass,
rubber, or other non-asbestos-containing building materials.
9) Miscellaneous materials shall be collected
in a manner sufficient to determine whether material is asbestos-containing
building materials (ACBM). Bulk samples shall be collected from each
homogeneous area of friable miscellaneous material that is not assumed to be
asbestos-containing materials.
10)
Nonfriable suspected asbestos-containing building materials (ACBM). If any
homogeneous area of nonfriable suspected ACBM is not assumed to be ACBM, then a
licensed inspector shall collect, in a manner sufficient to determine whether
the material is ACBM, bulk samples from the homogeneous area.
d) Sampling Precautions.
1) Disturbed materials shall only be sampled
with necessary personnel present. Materials shall not be disturbed any more
than necessary.
2) A NIOSH approved
respirator equipped with HEPA filters shall be worn when sampling friable
materials or when moving ceiling tiles to access friable materials.
3) Disturbed materials shall be sealed with a
clear, nonflammable encapsulant.
4)
Any visible materials shall be cleaned by wet mopping or by wiping with a damp
cloth.
5) When carpet is present, a
plastic drop cloth shall be placed under the sample point to facilitate easy
clean up.
6) Contaminated materials
(e.g., wiping cloths, mop heads) shall be disposed of in sealed, labeled six
mil plastic bags.
e)
Sampling Procedures.
1) Materials shall be
sprayed with a light mist of water to reduce fiber release during
sampling.
2) A small core of the
material penetrating all layers including any paint or protective coating shall
be gently cut and removed. Any reusable instrument shall be wet-wiped before
reuse.
3) The sample shall be
placed in a zip top plastic bag. The bag shall be sealed and the exterior wiped
with a damp cloth to remove any materials.
4) Each bag shall be labeled with a sample
I.D. number.
5) The samples for
each school shall be sealed in a second plastic bag.
6) Information to be recorded for each sample
collected includes the date, sampling location and ID number. The form
"Asbestos Bulk Analysis" shall be completed and samples submitted to a
laboratory accredited under the National Voluntary Laboratory Accreditation
Program (NVLAP) administered by the National Institute for Standards and
Technology (NIST).
f)
Reporting. The Management Plan referenced in Section
855.325 shall be
submitted to the Department along with one copy of the inspection report which
shall include a narrative description of building components and a completed
"Building Inspection for Friable and Nonfriable Materials" form for each school
inspected. Photographs and sample area diagrams shall be included with sample
locations. All photographs must be reproduced from negatives. Photocopies of
photographs shall not be sent. Each sample must have a photograph to show
condition of the material.
1) To expedite the
efficient review of the inspection reports, they shall be organized and
submitted in the following order:
A) Each
report shall be put in a three hole report cover. (Not a three ring
binder.)
B) The school district,
school name, and the complete address of school building where inspection was
conducted, city and county shall be identified on the front cover.
C) The report shall be assembled in the
following order:
i) Appendix B, Illustration
A
ii) Narrative Report
iii) Each sample area: Appendix B,
Illustration B (2 pages) Identifying sample area; Drawing to scale or
dimension; Indicating on plan where samples were taken; Including photographs
of material from which samples were taken; Indicating the sample number which
applies to each photo. The reference material should be used to determine the
number of samples required based on the square footage in the sampling
area.
2) The
inspection report will not be considered complete until bulk samples are
received by an approved laboratory. A copy of the laboratory submission sheets
shall be included with the inspection report.
g) For each sampling area, diagram shall be
prepared showing all friable and nonfriable materials in the sampling area.
Construct the diagram on graph paper as follows:
1) The approximate dimensions of all rooms,
corridors, or other school building areas included in the diagram shall be
clearly indicated. If these measurements are not readily available, rooms will
need to be measured. Prepare the diagram approximately to scale. (See Appendix
B, Illustration C.)
2) The diagram
shall distinguish between friable and nonfriable material areas of the sampling
area, and areas in the diagram that are not contained in the sampling
area.
3) Any of the following
features that are found within the sampling area shall be drawn on the diagram
approximately to scale:
A) Damage caused by
water or high humidity.
B) Damage
due to vandalism, rough use, or other factors.
C) Patched or repaired material.
D) Areas that are inaccessible for the
purpose of sampling the friable or nonfriable material.
h) If one sampling area contains
friable or nonfriable material areas that are not adjacent (for example, areas
on different floors of the school building where the material is the same),
each separate area shall be sketched according to the above instructions. Place
all sketches on the same graph, as closely together as possible. The sampling
area may contain areas that are not in the same plane (for example, a ceiling
and a wall with the same type of friable or nonfriable material). In this case,
each flat surface shall be sketched according to the above instructions and
these sketches placed on the same graph, as close together as
possible.
i) On each sampling area
diagram, the following information shall be recorded:
1) Sampling area identification number that
distinguishes the sampling area from all others of the school
building.
2) Brief description of
the sampling area.
3) Area
dimensions and scale.
4) Name and
address of the school.
5) Name and
telephone number of the school official contacted.
6) Name of inspector and date of
inspection.
7) Name of person
preparing the diagram and date prepared.
j) For piping, vent and boiler diagrams:
1) A diagram shall be drawn which includes
room dimensions and sample locations. (See Appendix B, Illustration
D.)
2) Sample locations shall be
described.
k) These
diagrams shall be included with the "Building Inspection" form.
l) Sampling Procedure
1) The sampling area shall be divided into
nine equally sized subareas. This shall be done by dividing the length and
width of the sampling area into three equal lengths and three equal widths and
drawing a grid over the diagram (see Appendix B, Illustrations C through
G).
2) The diagrams in Appendix B,
Illustration E show which subareas to use in order to follow a random sampling
scheme. For the first area to be sampled, the nine subareas shall be numbered
as shown for sampling area #1 in Appendix B, Illustration E. If three samples
are needed, they shall be taken from the subareas marked 1, 2 and 3. If 5
samples are needed, they shall be taken from the subareas marked 1, 2, 3, 4 and
5, and so on. Samples shall be taken from approximately the center of a
subarea, or as close as possible to the center if inaccessibility, presence of
light fixtures, etc., make the center location impractical. If a subarea is
specified that falls entirely outside the sampling area, the next specified
subarea shall be used. For example, if subarea 3 falls outside the sampling
area, the third sample from subarea 4 shall be taken.
3) For very irregularly shaped areas, the
sampling area may be divided into nine approximately equally sized subareas
that do not necessarily form a rectangular grid. The diagrams in Appendix B,
Illustration E will then need to be adapted to the specific situation. Appendix
B, Illustration F shows an example of a Y-shaped sampling area that is divided
into nine equally sized subareas. The first diagram of Appendix B, Illustration
E was adapted accordingly to number the subareas. When adapting sampling
diagrams, the order of the numbered subareas from left to right and top to
bottom shall be retained wherever possible.
4) For each sampling area, a new diagram in
accordance with Appendix B, Illustration E shall be used. If there are more
than 18 sampling areas, a new diagram shall be used, starting again at the top
(Sampling Area #1) of Illustration E to determine sampling locations for
sampling area 19 and higher.
m) The following shall be required for
reinspections:
1) All items included in
Section 855.Appendix B, Illustration H.
2) Any additional suspect ACBM found during
the reinspection, that was not included in the original management plan or
previous reinspection report, shall be sampled according to procedures in
Section
855.310(d)
or listed as assumed ACBM and added to the management plan.
3) Inspections shall be conducted only during
non-school hours when students or school personnel are not present. Samples
shall not be collected in areas when and where students or school personnel are
present.
4) Within 30 days after
the reinspection, the Department-licensed inspector shall submit to the LEA the
following:
A) The date of the
reinspection.
B) The name and
signature of the Department-licensed inspector performing the reinspection and
the licensed management planner.
C)
The current Department-issued license number of the inspector/management
planner and the current training course certificate at the time of the
inspection.
D) Any changes in
condition of known or assumed ACBM.
E) Any changes in the classification of an
assumed ACBM to a non-ACBM shall be performed in accordance with the
requirements of this Section.
F) If
the LEA chooses to resample known ACBM, the results of the new sampling shall
use TEM to prove that the material is not ACBM.
G) Any changes in the response action
recommendations.