Illinois Administrative Code
Title 74 - PUBLIC FINANCE
Part 290 - CONTRACT CONTENT
Section 290.1209 - Purchase Orders and Similar Documents
Universal Citation: 74 IL Admin Code ยง 290.1209
Current through Register Vol. 48, No. 38, September 20, 2024
a) Definition
1) This category is limited to documents
involving the purchase of tangible personal property. Purchase orders as that
term is here defined may be only used for payments from the electronic data
processing, commodities, telecommunications, printing, equipment, operation of
automotive equipment, or lump sum line items.
2) The fact that an agency labels a document
a purchase order does not exempt it from meeting the criteria set forth in the
applicable Sections
290.1204
through
290.1208,
if the document pertains to a transaction that is generally evidenced by a
contract or lease.
b) Purchase orders must contain:
1) Vendor's
name and address.
2) Description of
property (where applicable serial numbers should be included).
3) Amount to be paid (in some cases a
specification of unit prices is acceptable).
4) Agency name.
5) Execution date.
6) Signature of authorized agency
representative, where applicable.
7) Bribery clause certification.
8) Federal Taxpayer Identification Number and
legal status disclosure certification (See Section 290.Appendix B
(16)).
9) Bid-rigging/bid rotating
certification, where applicable (See Section
290.1203(k)
) .
10) Educational loan certification (See
Section
290.1203(l)
) .
11) Such other provisions as may be
specifically required by law.
12)
Any other information deemed necessary or advisable by the agency or the
Attorney General.
c) Comptroller Approval. The format of purchase orders must be approved by the Comptroller.
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