Current through Register Vol. 48, No. 38, September 20, 2024
a)
A dispensing organization agent-in-charge shall have primary oversight of the
dispensing organization's State verification system, its point of sale system,
and Illinois Cannabis Tracking System. The inventory point of sale system shall
be real-time, web-based and accessible by the Division 24 hours a day, seven
days a week.
b) A dispensing
organization shall establish an account with the State verification system and
Illinois Cannabis Tracking System that documents:
1) Each sales transaction at the time of sale
and each day's beginning inventory, acquisitions, sales, disposal and ending
inventory.
2) Acquisition of
medical cannabis and medical cannabis-infused products from a permitted
cultivation center, including:
A) A
description of the products including the quantity, strain, variety and batch
number of each product received;
B)
The name and registry identification number of the permitted cultivation center
providing the medical cannabis;
C)
The name and registry identification number of the permitted cultivation center
agent delivering the medical cannabis;
D) The name and registry identification
number of the dispensing organization agent receiving the medical cannabis;
and
E) The date of
acquisition.
3) The
disposal of medical cannabis, including:
A) A
description of the products, including the quantity, strain, variety, batch
number and reason for the cannabis being disposed;
B) The method of disposal; and
C) The date and time of disposal.
c) A dispensing
organization shall use a point of sale system that establishes and maintains a
real time interface with the State verification system to track, consistent
with the Act and this Part, patient and provisional patient limits, patient and
provisional patient sales at the time of sale, inventory, currency and
destruction.
d) A dispensing
organization shall use a point of sale system that establishes and maintains a
real time interface with the Illinois Cannabis Tracking System to track OAPP
participant's limits, OAPP participant sales at the time of sale, inventory,
currency, OAPP participant's chosen dispensary and written
certification.
e) Upon medical
cannabis delivery, a dispensing organization shall confirm the product's name,
strain name, weight and identification number on the manifest matches the
information on the medical cannabis product label and package. The product name
listed and the weight listed in the State verification system and Illinois
Cannabis Tracking System shall match the product packaging.
f) The agent-in-charge shall conduct daily
inventory reconciliation documenting and balancing medical cannabis inventory
by confirming the State verification system and Illinois Cannabis Tracking
System matches the dispensing organization's point of sale system and the
amount of physical product at the dispensary.
1) A dispensing organization must receive
Division approval prior to completing an inventory adjustment. It shall provide
a detailed reason for the adjustment. Inventory adjustment documentation shall
be kept at the dispensary for two years from the date performed.
2) If, after the daily inventory
reconciliation, the dispensing organization identifies an imbalance in the
amount of medical cannabis due to mistake, the dispensing organization shall
determine how the imbalance occurred and, immediately upon discovery, take and
document corrective action. If the dispensing organization cannot identify the
reason for the mistake within two calendar days after first discovery, it shall
inform the Division immediately in writing of the imbalance and the corrective
action taken to date. The dispensing organization shall work diligently to
determine the reason for the mistake.
3) If the dispensing organization identifies
an imbalance in the amount of medical cannabis after the daily inventory
reconciliation or through other means due to theft, criminal activity or
suspected criminal activity, the dispensing organization shall immediately
determine how the reduction occurred and take and document corrective action.
Within 24 hours after the first discovery of the reduction due to theft,
criminal activity or suspected criminal activity, the dispensing organization
shall inform the Division and ISP in writing in connection with Section
1290.445.
4) The dispensing organization shall file an
annual compilation report with the Division, including a financial statement
that shall include, but not be limited to, an income statement, balance sheet,
profit and loss statement, statement of cash flow, wholesale cost, and sales,
and any other documentation requested by the Division in writing. The financial
statement shall include any other information the Division deems necessary in
order to effectively administer the Act and all rules, orders and final
decisions promulgated under the Act. Statements required by this subsection
(f)(4) shall be filed with the Division within 60 days after the end of the
calendar year. The compilation report shall include a letter authored by a
licensed CPA that it has been reviewed and is accurate based on the information
provided. The dispensing organization, financial statement and accompanying
documents are not required to be audited unless specifically requested by the
Division.
g) A
dispensing organization shall:
1) Maintain
the documentation required in this Section in a secure locked location at the
dispensing organization for five years from the date on the document;
2) Provide any documentation required to be
maintained in this Section to the Division for review upon request;
and
3) If maintaining a bank
account, retain for a period of five years a record of each deposit or
withdrawal from the account.
h) A dispensing organization shall not accept
returns of medical cannabis. If cannabis is abandoned at the dispensary, it
shall be accounted for and destroyed in compliance with this Part.
