Current through Register Vol. 48, No. 12, March 22, 2024
The duties and responsibilities of all Department DLA staff
and the responsibilities agreed to by the receiving agency/facility shall be
broadly outlined within the regional DLA plan. Active participation includes,
but is not limited to representation on a discharge planning team and
participation in the development of the individualized services plan, by
communication and consultation with designated follow-up staff, of the
community agency/facility in discharge planning is highly desirable as linkage
can be more readily achieved and the recipient may be more willing to follow
through on the discharge plan. Outlined below are those responsibilities which
must be incorporated into and provided for in the regional DLA plan.
a) Designated DLA staff responsibilities for
referral to agencies reporting through the extramural system consist of
ensuring the accomplishment of the following functions:
1) Securing recipient's agreement for linkage
to an agency for aftercare treatment/habilitation services and consent for
release of information confirming that the recipient has received initial
service in accordance with the discharge plan (form DMHDD-146, "Authorization
for Release of Information").
2)
Communication with the proposed receiving agency to achieve the following:
A) Obtaining the agency's identification (ID)
number for the recipient (current number if an open case); or the ID number for
a recipient whose case has been closed and is now being reopened; or the new ID
number assigned to a recipient being opened to the agency for the first
time;
B) Active participation by
the receiving agency in the development of the discharge plan;
C) Definite appointment for the recipient
(day, time, location, and the name of the staff person the recipient is to see)
to receive the initial service indicated in the discharge plan;
D) Prompt completion and dispatch of the
completed parts one and two of form DMHDD-20, "Discharge Summary", within 48
hours after discharge, excluding Saturdays, Sundays and holidays.
3) Communication with proposed
receiving licensed long-term care facility for those recipients being placed in
such settings to achieve the following:
A)
Active participation in the development of the discharge plan;
B) Confirmation of the date of
placement;
C) Copies of the
completed form DMHDD-20, parts one and two, "Discharge Summary", and form
DMHDD-189, parts one and two, "Recipient Transfer Summary", must accompany the
recipient at the time of placement.
4) Retention of all Department forms used in
the discharge process in the recipient's State-operated facility medical
record.
b) Designated
DLA staff responsibilities for referral to agencies/facilities not reporting
through the system consist of ensuring the accomplishment of the following
functions:
1) Recipient's agreement for
linkage to an agency/facility for aftercare treatment/habilitation services and
consent for release of information confirming that recipient has received
initial service in accordance with the discharge plan (form DMHDD-146,
"Authorization for Release of Information").
2) Communication with proposed receiving
agency/facility to achieve the following:
A)
Active participation by the receiving agency/facility in the development of the
discharge plan;
B) Definite
appointment for the recipient (day, time, location, and the name of the staff
person the recipient is to see) to receive the initial service indicated in the
discharge plan;
C) Prompt receipt
(within 48 hours after discharge, excluding Saturdays, Sundays and holidays) of
copies of the completed form DMHDD-20, "Discharge Summary", parts one and
two;
D) Confirmation of the initial
service provided to the recipient after discharge.
3) Notification of the Department's Bureau of
Information Services of recipient information, including confirmation of
receipt of initial service after discharge, on the form DMHDD-1001 series,
"Inpatient Statistical Reporting Form".
4) Retention of all Department forms used in
the discharge process in the recipient's State-operated facility medical
record.
c)
Responsibilities of receiving agency reporting through the extramural system
ensuring the accomplishment of the following functions:
1) Recipient's authorization for release of
information to the Department discharging facility for the confirmation of
linkage and initial service delivery after discharge.
2) Communication with the discharging
facility to achieve the following:
A)
Providing the agency's ID number for the recipient (current number if an open
case); or the ID number for a recipient whose case had been closed and is now
being reopened; or the new ID number assigned to a recipient being opened to
the agency for the first time;
B)
Active participation in the development of the discharge plan;
C) Definite appointment for the recipient
(day, time, location, and the name of the staff person the recipient is to see)
to receive the initial service indicated in the discharge plan.
3) Confirmation and accounting for
services provided to the recipient through the extramural system and the
aftercare linkage system.
d) Responsibilities of receiving
agency/facility not reporting through the extramural system consist of ensuring
communication with the discharging facility to achieve the following:
1) Active participation in the development of
the discharge plan.
2) Definite
appointment for the recipient (day, time, location, and the name of the staff
person the recipient is to see) to receive the initial service indicated in the
aftercare services plan.
3)
Confirmation of the initial service provided to the recipient after
discharge.