Current through Register Vol. 48, No. 12, March 22, 2024
For the purpose of this Part, administrative requirements
specified in 47 Ill. Adm. Code 1 and this Section are applicable.
a) Compensation - The Grantee cannot be
reimbursed for costs which exceed the total approved budget. If the Grantee
believes its operation for the grant period will exceed a budgeted line item or
cost category, it shall request approval of the Department in writing and give
justification for the requested variation prior to exceeding any approved
budget line item or cost category. However, Program Support and Client
Assistance cost categories and all inclusive line items may vary up to 20% from
the approved budget amount. In no event shall the Administration cost category
be increased without prior written approval from the Department and the Special
Category may only be increased. The Department will grant approval to modify
budgeted amounts when the modification is necessary to achieve program
objectives.
b) Carry-over
1) Unexpended Funds - CSBG fund balance from
the previous fiscal year will be, subject to written approval of the
Department, carried into the Grantee's succeeding fiscal year CSBG program. The
carry-over funds will not reduce the succeeding fiscal year allocation, but the
carry-over amount should not exceed 20% of the agency's annual CSBG allocation
and the succeeding year's work program must reflect additional planned program
achievements with reasonable probability of accomplishing those planned
achievements so as to eliminate future substantive unexpended
balances.
2) Limitation Waiver -
CAAs may request the Department to waive the 20% limitation when unforeseen
circumstances, such as a project not materializing, high staff turnover or
other similar reasonable causes contributed to an excess carry-over. If the CAA
has no reasonable excuse for the excess carryover, the Department will allow
the CAA to reprogram the total carry-over amount, including excess, for one
succeeding year. If the CAA violates the 20% limitation the second succeeding
year, without a valid, reasonable excuse, the Department will deobligate the
excess funds and redistribute them to CAAs, through either a competitive, pilot
program solicitation or formula allocation process.
3) Economic Development Requirement (Section
120.110(b)(1)
) Carry-over Exception - CAAs are considered by the Department to be not in
compliance with their grant agreement when during the grant period they spend
less then 50% of their required 10% earmark for job creating economic
development (Budget Category "D" funds). In this case, the entire remaining
Category "D" balance will be excluded from allowable carry-over and will be
deobligated by the Department. CAAs that spend at least 50%, but less than the
earmarked amount, will be required to place that carry-over portion into
Category "D" of the subsequent grant agreement.
c) Reporting
1) Monthly Reports - An expenditure report
shall be submitted to the Department at the time of each cash request, but no
less frequently than the 10thcalendar day of each
month after the first month of the grant period. The report shall be in a
format established by the Department and shall contain such financial
information required by the Department.
2) Quarterly Reports - A Quarterly Program
Report, prepared in a form and manner prescribed by the Department, shall be
submitted to the Department by the 30th day
following the end of each calendar quarter. The report shall include, but not
be limited to, the name of the work program, the estimated number of
individuals to be served by the program, and the number of individuals actually
served by the program.
3) The
Grantee shall submit other programmatic reports as may be required by the
Department.
d)
Subcontracts and Subgrants - The Grantee's services, duties and
responsibilities under CSBG shall not be subcontracted or subgranted by the
Grantee without prior written approval of the Department. Any subcontracts or
subgrants shall be subject to and conform with all applicable State and federal
laws and the terms and conditions of Department grant agreements.
e) Publication, Reproduction and Use of
Material - Any publication produced as a result of a CSBG grant shall include
in its title page the following citation: "This project was conducted with
funds provided by the Illinois Department of Commerce and Community Affairs and
does not necessarily represent in whole or in part the viewpoint of the
Illinois Department of Commerce and Community Affairs."
f) Assurances - The State and Grantees must
comply, as applicable, with the provisions of section 676(b)(1) through (13) of
the Act (
42 USC
9908(b)(1)-(13) ).
g) Monitoring - In order to determine whether
grantees meet the performance goals, administrative standards and financial
requirements established by the State, the Department shall conduct the
following reviews of grantees:
1) a full
onsite review at least once every 3 years;
2) an onsite review of each newly designated
grantee during or immediately after the completion of the first year of
funding; and
3) follow up reviews
including prompt return visits to grantees that fail to meet the goals,
standards and requirements established by the Department (
42 USC
9914(a) ).