Illinois Administrative Code
Title 47 - HOUSING AND COMMUNITY DEVELOPMENT
Part 120 - STATE ADMINISTRATION OF THE FEDERAL COMMUNITY SERVICES BLOCK GRANT PROGRAM
Section 120.50 - Grant Application Requirements
Universal Citation: 47 IL Admin Code ยง 120.50
Current through Register Vol. 48, No. 12, March 22, 2024
a) Preapplication Requirements
1) Applicants for "90% CSBG funding" as
indicated in Section
120.40
will be required to meet certain requirements prior to submitting an
application. These requirements are:
A) a
properly structured and functioning tripartite board as indicated in Section
120.70;
B) an undelegated (to any other corporate
entity) basic central administrative capacity to receive, hold, expend or
transfer and account for federal and State assistance funds, to procure
facilities, goods and services, to enforce delegation agreements and
procurement contracts and to accept, use and account for contributions from
non-federal sources;
C) an
effective outreach and referral program;
D) a continuing planning process and
capability;
E) a centralized fiscal
management system; and
F) an
effective citizen participation/community involvement program.
2) Applications will not be
processed nor grants awarded prior to the Department's review of the
applicant's compliance in these five areas.
b) Application Requirements
In preparing its application for funding assistance under the CSBG program, the grant applicant is required to submit the following items:
1) Community Action Plan: With
its submission of an application for funding under the CSBG program, the
applicant must submit a Community Action Plan which includes information
identified in subsections (b)(1)(A) through (G). Subsequent to the Department's
receipt of the Community Action Plan, a letter will be transmitted
acknowledging receipt and prescribing corrective action for any inadequacies in
the plan.
A) Community Action Plan Summary:
This section is submitted annually and should summarize the entire Community
Action Plan (CAP) and describe how CSBG funds are used to support the
operations of the agency beyond the specific programs provided. Its purpose is
to describe the agencywide or CSBG-specific process used to develop the Plan,
how the Board, client population and the community were involved in the
process, and type of data collected and provide narrative of the needs
identified.
B) Needs Assessment:
Community Action Agencies (CAAs) must conduct a community-wide needs
assessment, including food and nutrition needs, of the low-income population.
On an annual basis, the results of the survey, changes, and trends are to be
submitted to the Department. Triennially, grantees must compile and analyze
data such as demographics, family types, school dropout rates, availability of
status of low-income housing stock, youth and domestic violence, and
transportation availability and provide a narrative of the needs
identified.
C) Service Delivery
System: The Community Action Plan should identify the service delivery in the
CAA service area that is targeted toward low-income citizens. It should also
identify the accessibility and effectiveness of that system in meeting the
needs of low-income clients. This component is to be submitted with the
triennial comprehensive CAP and updated annually if there are significant
changes in the service delivery system.
D) Linkages: The CAP must contain a
description of how the agency reaches out to its client community and how it
provides information and referral services, case management and follow-up to
ensure comprehensive services to its low-income population. This component is
to be submitted with the triennial comprehensive CAP and be updated annually if
the process changes.
E)
Coordination: This section describes how CSBG funded services are coordinated
with other resources (internal and external), how the coordination is
accomplished (both formal and informal), and identify any local groups the
agency participates in that enhances coordination. This section is submitted
with the triennial comprehensive CAP and updated annually if there are
significant changes in coordination.
F) Community and Neighborhood-Based
Initiatives: This section is a requirement that should describe how the agency
will use funds to support community and neighborhood-based initiatives, which
may include fatherhood initiatives, or other initiatives with the goal of
strengthening families and encouraging effective parenting. This section should
be submitted with the triennial comprehensive CAP and updated annually if there
are significant changes in the initiatives.
G) Youth Programming: This Section is a new
requirement that should describe how the agency will address the needs of youth
in low-income communities through youth development programs that support the
primary role of family, give priority to the prevention of youth problems and
crime and promote increased community coordination and collaboration in meeting
the needs of youth. This Section should be submitted with the triennial
comprehensive CAP and updated annually if there are significant changes in the
programming and coordination.
H)
Outcome: This Section describes the outcome measures to be used to evaluate the
success of the applicant in promoting self-sufficiency, family stability and
community revitalization. This Section is to be addressed annually.
2) Affirmative Action Plan: The
applicant agency must submit an affirmative action plan with its annual
application for assistance. The affirmative action plan may follow such format
as designed by the applicant, but must include information required by the
Department.
3) Annual Work Plan:
The work program will narrate the objectives and activities proposed to be
undertaken with grant funds. The work program will detail specific annual CSBG
goals, objectives that include performance and outcome measures, the activities
proposed to meet each objective, and the costs to be incurred in carrying out
the activities (including non-CSBG costs).
4) Annual Budget: The applicant shall submit
a grant budget by cost categories and line items on budget forms provided by
the Department.
5) Cost Allocation
Plan: The Department requires grantees who do not have a negotiated indirect
cost rate under the jurisdiction of a federal cognizant agency to submit an
annual cost allocation plan either for a calendar year or in conjunction with
the Grantee's corporate year.
6)
Assurances and Certifications: The applicant will be required to assure
compliance with cost and accounting standards of the Office of Management and
Budget in addition to certifying its compliance with all applicable State and
federal laws and regulations dealing with the receipt and expenditure of grant
monies.
c) Application Schedule
At least 30 days before the beginning of its funding year: applicants must submit the Community Action Plan, Affirmative Action Plan, Annual Work Program, Annual Grant Budget, Board information, corporate status documentation and bylaws to the Department.
Disclaimer: These regulations may not be the most recent version. Illinois may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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