Current through Register Vol. 48, No. 38, September 20, 2024
a) The Grantee Compliance Enforcement System
is described in Section
7000.80.
b) If an awardee is not compliant with the
grant terms stated in Section
7000.80(f)(1)
or Section 7000.80(f)(2),
the State awarding agency must place the awardee on temporary Stop Payment
Status pursuant to Section
7000.80(g).
c) If the awardee is not compliant with grant
terms stated in Section
7000.80(f)(3),
the State awarding agency shall place the awardee on permanent Stop Payment
Status.
d) The State agency can add
or remove an awardee to the Illinois Stop Payment List in one of two ways:
1) By direct data entry into the Illinois
Stop Payment List through the GATA implementation website; or
2) By using an automated data transfer to the
Illinois Stop Payment List from the State agency's grants management system.
(Automated data transfers are strongly recommended to maintain data integrity.
Data transfers can be coordinated through GOMB's Information Technology
Manager.)
e) State
agency protocols shall establish a methodology for the State agency to withhold
payments at the entity level as prescribed in Section
7000.80(f)(1)(C).
1) The State agency shall have authority to
override the payment hold and generate payment to the entity.
2) The circumstances requiring the override
shall be documented and maintained by the State Agency.
3) If an outstanding report is not submitted
within the timeframe stated in Section
7000.80(f)(1)(D),
the State agency shall proceed with temporary Stop Payment Status as prescribed
in Section 7000.80(f)(1)(D).
4) The State awarding agency shall place the
awardee on temporary Stop Payment Status for other occurrences of
noncompliance, in accordance with Section
7000.80(f)(2).
5) The State awarding agency shall place the
awardee on permanent Stop Payment Status in accordance with Section
7000.80(f)(3).
6) The State Agency shall perform the
following due diligence before adding an awardee to the Illinois Stop Payment
List:
A) The agency shall notify the awardee
in writing of the pending Stop Payment Status. The notice shall include:
i) Applicable grant name and
number;
ii) The specific
noncompliance issues with supporting facts (e.g., specifications of
delinquency);
iii) Instructions for
correcting the noncompliance issues, if applicable;
iv) Contact information to inquire or
coordinate corrective action; and
v) The following statement: "State agencies
cannot execute or increase grants to entities on Stop Payment Status. Payments
to entities on the Illinois Stop Payment List are subject to additional
authorization."
B) If
the awardee does not respond or take corrective action to the notice of Stop
Payment Status within 15 calendar days, the State agency shall put the awardee
on the Illinois Stop Payment List.
7) The following information is required for
the Illinois Stop Payment List:
A) Awardee's
FEIN;
B) Awardee's DUNS
number;
C) Awardee's
name;
D) Stop Pay Date (date the
Stop Payment Status was effective);
E) Stop Pay Reason (applicable noncompliance
issues); and
F) Agency Contact
(name, phone number and email address of State agency personnel with knowledge
of the noncompliance issue).
8) The State agency can add an awardee to the
Illinois Stop Payment List in one of two ways:
A) By direct data entry into the Illinois
Stop Payment List through the GATA implementation website; or
B) By using an automated data transfer to the
Illinois Stop Payment List from the State agency's grants management system.
(Automated data transfers are strongly recommended to maintain data integrity.
Data transfers can be coordinated through GOMB's Information Technology
Manager.)
f)
When the noncompliance issue is resolved, the State agency that placed the
awardee on the Illinois Stop Payment List shall remove it from the Illinois
Stop Payment List pursuant to Section
7000.80(j) and
Section 7000.260(d).
The methodology described in subsection (b)(6) is applied to remove a grantee
from the Illinois Stop Payment List.
