Illinois Administrative Code
Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT
Part 6 - CHIEF PROCUREMENT OFFICER FOR THE DEPARTMENT OF TRANSPORTATION - CONTRACT PROCUREMENT
Subpart E - COMPETITIVE SEALED PROPOSAL PROCEDURES
Section 6.330 - Request for Proposals
Universal Citation: 44 IL Admin Code ยง 6.330
Current through Register Vol. 48, No. 38, September 20, 2024
a) The process for procuring a contract by competitive sealed proposals begins with the issuance of a Request for Proposals by publication in the Bulletin not less than 14 days before the date set in the request for the opening of proposals. (See Section 20-15(b) and (c) of the Code.)
b) The Request for Proposals will include the following elements that may be adapted to accomplish the objectives of the Department.
1) A general description of the
type of service needed.
2) A
general description of the nature of the work and its relationship to the
objectives of the Department.
3)
The anticipated starting date and duration of the contract.
4) A general description of the final product
to be produced or service to be rendered.
5) A detailed description of the work of the
project that also discloses a summary of any preliminary work that has been
done, and any special conditions affecting the performance of the work,
including but not limited to location, licenses, skills required and materials
to be supplied. In addition, a timetable for performing the work, including
reporting requirements, may be included or instructions for the offerors to
provide an acceptable timetable may be specified.
6) A description of the required format for a
proposal, including some or all of, but not limited to, the following elements:
A) Technical Proposal: A document describing
in detail how the work will be accomplished, including any services that would
be provided through a subcontract.
B) Staffing: A summary of the qualifications
of the individuals who would be assigned to the project, a general account of
experience in the field of work, and a list of current and anticipated
contracts that could require the involvement of the project staff during the
term of the Department's contract.
C) Cost Estimate: When the project is
federally-funded, a detailed estimate of direct and indirect costs of
accomplishing the work. When the project is not federally-funded, the Request
for Proposal will indicate when and how price will be submitted.
D) Samples of Previous Work: Copies of
reports, manuals, plans, etc., that are closely related to the type of services
needed.
E) A statement of any
additional requirements.
7) A description of the evaluation factors
that will be used to evaluate and rank the proposals, and the relative
importance of price to the evaluation factors. (See Section 20-15(e) of the
Code.)
8) A name and phone number
of the responsible Department office, and the official mailing address, date
and time for submission of the proposal and supporting documents.
9) For any federally-funded contract that is
expected to exceed $50,000 in cost, a notification that fiscal information may
be required prior to an award detailing the offeror's accounting system,
payroll burden, fringe expenses, and general and administration overhead
expense percentage rating for purposes of a pre-contract audit.
10) A statement, for nonfederally-funded
contracts, of when and how price will be submitted.
11) A statement that discussions may be
conducted with offerors that submit proposals determined to be reasonably
susceptible of being selected for award, but that proposals may be accepted and
evaluated, and that an award may be made and contract executed without
discussions.
Disclaimer: These regulations may not be the most recent version. Illinois may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
