Illinois Administrative Code
Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT
Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT
Subpart O - ETHICS
Section 4.5039 - Procurement Communication Reporting Requirement
Current through Register Vol. 48, No. 12, March 22, 2024
a) Reporting Requirement
Any written or oral communication received by a State employee who, by the nature of his or her duties, has the authority to participate personally and substantially in the decision to award a contract and that imparts or requests material information or makes a material argument regarding potential action concerning an active procurement matter, including, but not limited to, an application, a contract or a project, shall be reported to the Procurement Policy Board in accordance with rules of the Executive Ethics Commission (2 Ill. Adm. Code 1620). [ 30 ILCS 500/50-39(a) ]
b) Excepted Communications
* exercising his or her experience or expertise in the subject matter of the particular procurement in the normal course of business, for official purposes, and at the initiation of the purchasing agency or the appropriate SPO; or
* exercising oversight, supervisory, or management authority over the procurement in the normal course of business and as part of official responsibilities;
c) When an oral communication made by a person required to register under the Lobbyist Registration Act [ 25 ILCS 170 ]is received by a State employee that is covered under this Section, all individuals who initiate or participate in the oral communication shall submit a written report to that State employee that memorializes the communication and includes, but is not limited to, the items listed in Section 50-39 of the Code. [ 30 ILCS 500/50-39(c) ]