Illinois Administrative Code
Title 44 - GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT
Part 4 - CHIEF PROCUREMENT OFFICER FOR PUBLIC INSTITUTIONS OF HIGHER EDUCATION STANDARD PROCUREMENT
Subpart E - SOURCE SELECTION AND CONTRACT FORMATION
Section 4.2037 - Tie Bids and Proposals
Universal Citation: 44 IL Admin Code ยง 4.2037
Current through Register Vol. 48, No. 38, September 20, 2024
a) Tie bids or proposals are those from responsive and responsible vendors that are, in the case or bids, identical in price and, in the case of proposals, identical in rank after evaluation.
b) Tie bids or proposals will be treated as follows:
1) If the tied vendors include only
one Illinois resident vendor, the Illinois resident vendor shall be given the
award. "Illinois resident vendor" has the meaning ascribed in Section
4.4510
(Resident Bidder and Offeror Preference).
2) If the award cannot be determined after
applying the Illinois resident vendor preference, the bidder or offeror who is
a BEP or VBP certified vendor shall be given the award.
3) In all other situations, the award shall
be made by lot unless the SPO determines that:
A) awarding to one of the vendors is in the
State's best interest because, for example, that vendor is likely to be more
reliable or responsive to the State's needs, based on past performance;
provides a better quality of the supply or service; provides quicker delivery;
or, in the case of proposals, because of a desire to take advantage of the
lower price; or
B) splitting the
award is in the State's best interest because of a need to ensure delivery of
the supply or service, or is necessary or desirable to promote future
competition, and provided the affected vendors agree to the split
award.
c) Records
Records shall be made of all procurements on which tie bids or proposals are received, showing at least the following information:
1) the identification number of the
solicitation;
2) a description of
what was procured; and
3) a listing
of all the bidders or offerors and the prices submitted.
Disclaimer: These regulations may not be the most recent version. Illinois may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
