Current through Register Vol. 48, No. 38, September 20, 2024
a) Split Award
1) An award of a definite quantity
requirement may be split between bidders or offerors. Each portion shall be for
a definite quantity and the sum of the portions shall be the total definite
quantity required. A split award may be used only when award to more than one
bidder or offeror for different amounts of the same item are necessary to
obtain the total quantity or the required delivery.
2) The CPO shall make a written determination
setting forth the reasons for the split award, which determination shall be
made a part of the procurement file.
b) Multiple Award
1) A multiple award is an award of an
indefinite quantity contract to more than one bidder or offeror when the IOC is
obligated to order all of its actual requirements from those vendors.
2) A multiple award may be made when award to
two or more bidders or offerors for similar products is necessary for adequate
delivery, service, or product compatibility. Any multiple award shall be made
in accordance with the provisions of Section
1120.2010,
Section
1120.2015,
Section
1120.2020, and
Section
1120.2030,
as applicable. Awards shall not be made for the purpose of simply dividing the
business or making available product or supplier selection to allow for user
preference unrelated to utility or economy. Any such awards shall be limited to
the least number of suppliers necessary to meet the valid requirements of State
agencies.
3) The IOC shall reserve
the right to take bids separately if a particular quantity requirement arises
that exceeds its normal requirement or an amount specified in the
contract.
4) If a multiple award is
anticipated, the solicitation shall state this fact, as well as the criteria
for award.
5) In a multiple award
situation, one vendor may be designated as the primary recipient of orders. The
other awardees may receive orders in the event the primary vendor is unable to
deliver or for other reasons as determined by the CPO.
c) Auction
Purchases may be made at auction in accordance with the
procedural requirements applicable to the particular auction. Notice and
competition is not required and the amount payable shall be the amount bid and
accepted plus any required buyer's premium.
d) Non-governmental Joint Purchase
1) The CPO may enter into an agreement with a
person not eligible for the Governmental Joint Purchasing Act [30 ILCS 525 ]
for the joint procurement of anything covered by the Code.
2) Any method of source selection may be used
and may be modified or adopted to meet the needs of the non-State
entity.
e) Federal
Requirements
Requirements of the Code and this Part may be modified or
adapted to meet federal requirements.
f) Donations
With approval of the CPO, when the IOC receives a donation
that provides the majority of the funding, IOC may follow any procurement or
contracting requirements established as a condition of the donation, but shall
follow the Code and this Part whenever practicable.
