Current through Register Vol. 48, No. 38, September 20, 2024
UST owners or operators shall maintain records in accordance
with 41 Ill. Adm. Code
176.430, demonstrating
compliance with all applicable Sections of this Subpart F. Unless stated
otherwise below, all records shall be maintained for at least the 2 most recent
years and shall be kept on site or available within 30 minutes, or before OSFM
completes its inspection, whichever is later, via fax, email or other transfer
of information. The failure to maintain or produce the records required under
this Section may result in OSFM's issuance of a red tag for the tank or tanks
at issue pursuant to 41 Ill. Adm. Code 177 indicating non-compliance with the
rules of OSFM and prohibiting any further deposit of regulated substances into
the tank or tanks subject to a red tag in the event that testing with
corresponding documentation is not forthcoming within 60 days. These records
shall include the following:
a) All
written performance claims pertaining to any release detection system used and
the manner in which these claims have been justified or tested by the equipment
manufacturer or installer, shall be maintained for the life of the UST release
detection equipment;
b) The results
of any sampling, testing or monitoring conducted or otherwise required shall be
maintained for the required 2-year period, except that:
1) The results of annual operation tests
conducted in accordance with Section
175.610(a)(4)
must be maintained for at least 3 years. At a minimum, the results must list
each component tested, indicate whether each component tested meets criteria in
Section 175.610(a)(3)
or needs to have action taken, and describes any action taken to correct an
issue;
2) The results of tank
precision testing conducted in accordance with Section
175.630(b)
shall be retained until the next test is conducted; and
3) The results of tank tightness testing,
line tightness testing, and vapor monitoring using a tracer compound placed in
the tank system conducted in accordance with Subpart I must be retained until
the next test is conducted.
c) Written documentation of all calibration,
maintenance and repair of release detection equipment permanently located on
site shall be maintained for 5 years after the date of installation, and
thereafter for 3 years after the servicing work is completed. Any schedules of
required calibration and maintenance provided by the release detection
equipment manufacturer shall be retained for the life of the UST release
detection equipment;
d) All records
from the last 2 cathodic protection total system tests by a qualified cathodic
protection tester pursuant to a 3-year cycle must be maintained on site;
and
e) At the time of a
certification audit, the following shall be verified:
1) Corrosion Protection
A) Lining inspections records shall be
maintained for the life of the UST, and the most recent inspection record shall
be kept on site pursuant to Section
175.500(d).
B) All corrosion protection records must be
maintained for the time periods required under Section
175.510.
2) Tank Leak Detection
A) Manual Tank Gauging. Weekly inventory
records, monthly reconciliation records, and related records shall be
maintained.
B) Interstitial
Monitoring. Records of interstitial monitoring of tanks and testing of
interstitial monitoring systems must be maintained. The records can be from an
ATG system showing the interstitial monitor's status (pass/normal/other) on a
print out tape or by maintaining a log showing date of inspection, initials of
inspector and status of system (pass/normal/other).
C) Inventory Control. Inventory control
records for airport hydrant systems and field-constructed tanks shall be
maintained for 2 years and tightness test records shall be maintained until the
next tightness test is conducted.
D) Automatic Tank Gauge. A print out tape of
the tank leak test showing one pass per tank per month must be kept.
E) SIR. Annual tank precision test results
and monthly SIR monitoring reports shall be maintained. At the commencement of
SIR monitoring, a lag time of 60 days is allowed for the compilation of data
and the generation of the monthly report for that data.
F) Vapor and Groundwater Monitoring. No later
than October 13, 2018, records of site assessments under Section
175.630(d) and
(e) must be maintained for as long as the
methods are used, and shall be redone if found to be missing. Records of site
assessments developed after October 13, 2015 must be signed by a professional
engineer or professional geologist. A monthly record must be taken on a log
showing date of each monthly inspection, results/status (pass or fail), and the
initials of the party doing the inspection for each vapor monitoring sensor or
groundwater monitoring well with records maintained.
3) Line Leak Detection
A) Unless otherwise indicated in this Part,
all line leak detection records, including any required line precision testing
results, shall be maintained for a period of at least 2 years.
B) Interstitial monitoring records for lines
shall comply with the same requirements and be maintained in the same manner as
interstitial monitoring for tanks.
