Current through Register Vol. 48, No. 38, September 20, 2024
The following standardized definitions and guidelines
enumerate the appropriate utilization of the Build Illinois Bond proceeds
appropriated to the State Librarian to finance bondable capital improvements as
listed in Section 3035.575(b) of this Part.
a) Planning. Bondable planning costs include
those expenditures that are related to the public library facilities plan and
architectural/engineering design required for planning the construction or
installation of bondable capital improvement projects. Included are costs for
schematic design development, which refers to preliminary studies developed
from program statements that reflect the general functional characteristics and
architectural requirements of a bondable capital improvement project; costs for
definitive design development, which means the refinement of schematic design
into final detailed design requirements; and costs incurred for the completion
of construction documents and detailed working drawings required for bidding
and construction, including any allowable reimbursables provided within an
executed contract for professional and technical services.
b) Land. Land includes expenditures for the
acquisition of real property (including easements of record with an extended
term, but excluding any leasehold interests obtained through rental of real
property), whether obtained by purchase or by condemnation under the applicable
eminent domain laws of the State of Illinois, and for all expenses directly and
necessarily related to such purchase or condemnation. All necessary and
reasonable expenses incurred in the acquisition of real property qualify for
bond financing. These expenditures may include but are not limited to the
following:
1) And costs;
2) Appraisal fees;
3) Title opinions;
4) Surveying fees;
5) Real estate fees;
6) Title transfer taxes;
7) Condemnation costs and related legal
expenses.
c) Buildings,
Additions and/or Structures. Buildings, additions and/or structures shall mean
and include those facilities with a roof and/or walls that have a foundation.
This category also includes site developments necessarily required or related
to the preparation of a site for construction purposes and required built-in,
special-purpose, or other fixed equipment that is permanently affixed or
connected to real property in such a manner that removal would cause consequent
damage to the real property to which it is affixed. All expenditures that may
be classified within the category defined shall be bondable.
d) Utilities. In general, the category
utilities shall mean and include expenditures for the acquisition,
construction, replacement, modernization and/or extension of systems for
distributing or disbursing utility services. Bondable utility costs may
include, but are not limited to, the following items:
1) Potable water, high-temperature water for
sanitary or other related purposes, domestic hot or chilled water;
2) Systems and associated components for
disbursing or distributing electricity or providing telecommunications service,
including underground or overhead distribution cables for television, computers
or other modes of communication;
3)
Steam and condensate returns;
4)
Storm and/or sanitary sewers;
5)
Fire hydrants and stand pipes;
6)
Central fire and security alert systems;
7) Exterior lighting;
8) Tap-ons or extensions related to existing
utility systems;
9) Automated
temperature/environmental control systems and air and water pollution control
systems;
10) Disposal of scientific
contaminated waste and surgical waste;
11) Solar heating or other approved energy
systems;
12) Sewage and water
treatment facilities, equipment and related distribution systems;
13) Earth moving to create artificial lakes
or reservoirs for utility or related conservation purposes;
14) Restoration of natural and/or man-made
features of the site of any utilities installation to its original
condition;
15) Trenches or ditches
dug for the purpose of laying tile or providing ducts to remove excessive
rainfall and prevent erosion.
e) Durable Movable Equipment
1) Durable movable equipment shall mean
initial movable equipment, including all items of initial equipment, other than
built-in equipment, that are necessary and appropriate for the functioning of a
particular facility for its specific purpose, and that will be used solely or
primarily in the rooms or areas covered in the subject project. Further,
durable, movable equipment is defined as manufactured items that have an
extended useful life, are not affixed to a building and are capable of being
moved or relocated from room to room or building to building, are not consumed
in use, and have an identity and function that will not be lost through
incorporation into a more complex unit.
2) In applying the definition in subsection
(e)(1), reference shall be made to the State Finance Act [30 ILCS 105 ], and
the distinction between commodities (Section 15b of that Act) and equipment
(Section 20). Within the context of that Act, the following guidelines should
be applied in defining durable movable equipment:
A) Bondable
i) Equipment and furniture will be
bondable.
ii) Transportation and
installation costs incurred with an outside source will be considered part of
the equipment cost for items funded by the grant.
iii) Equipment not otherwise classified will
be considered bondable provided it meets all other guidelines.
iv) Significant useful life shall be
considered a minimum of 10 years.
B) Non-bondable
i) Library books, maps and paintings other
than those purchased in the Art in Architecture program [20 ILCS
3105/14] or a comparable local government art program
approved by the State Librarian are not fundable from bond funds.
ii) Spare and replacement parts shall be
considered commodities.
iii) No
commodities shall be purchased from bond funds.
f) Site Improvements. Site
Improvements means and includes expenditures for all improvements to real
property that are not otherwise included within the category of buildings,
additions and/or structures (subsection (c) of this Section). Bondable site
improvement expenditures shall include all site improvement costs incidental to
demolition, rough and final grading of a site, and the construction or
replacement of sidewalks, road and driveway pavement surfaces, bridges, ramps,
curbs, overpasses, underpasses, pedestrian bridges and tunnels, surface parking
areas, building terraces, retaining walls, exterior lighting, and seeding or
sodding for erosion control only if related to a bondable capital improvement
project.
g) Remodeling and
Rehabilitation
1) Bondable remodeling and
rehabilitation means and includes expenditures for all capital improvements
that have the primary objective of altering the functional capabilities of a
structure or facility.
2)
Remodeling shall include all capital improvement projects that have the primary
objective of changing the functional character of areas, modifying capacity for
the number of persons who can be accommodated, and/or altering spatial
relationships.
3) Rehabilitation
shall include all non-recurring capital improvement expenditures having the
primary purpose of restoring or upgrading an existing area to original
operating condition.
h)
Maintenance and Upkeep
1) Bondable
maintenance and upkeep means and includes expenditures made beyond the regular,
normal repair of physical properties (i.e., land, building and equipment) for
the repair or replacement of failed or failing facility components as necessary
to return a facility to its currently intended use, to prevent further damage,
or to make it compliant with changes in laws, regulations, codes or
standards.
2) Bondable maintenance
and upkeep expenditures do not include ongoing operational costs, including
expenses for salaries and benefits, commodities, supplies or day-to-day,
routine and normal recurring repairs to facility components.
i) Direct Costs Associated with
the Issuance of Build Illinois Bonds. Costs of this nature shall include
expenses associated with advertising, printing, bond rating, security,
delivery, legal and financial services, and all other expenses incident to the
issuance of Build Illinois Bonds.
