Current through Register Vol. 48, No. 38, September 20, 2024
a) Each
library system shall submit an annual application by the deadline specified by
the State Librarian that presents a proposed plan covering the services
provided by the system headquarters and the cooperative services of member
libraries for the ensuing fiscal year. The proposed application shall include a
signed certification by the library system board president and executive
director of the library system that the application has been reviewed and
approved by the Board of Directors. The State Librarian shall review the system
application each year and shall approve the application if it ensures that the
system will achieve the core service standards in this Part and is not in
conflict with State law and rules of the State Librarian. The State Librarian
may require revisions prior to approval. The State Librarian may also require a
revision after approval of the application if a change in library system
management practices, governance, funding or technology significantly impacts
the ability to comply with the Act, this Part or the approved application. If
the application or its implementation is not in compliance, the State Librarian
shall take action in accordance with Section
3030.245.
b) The application will consist of:
1) An operational plan for the fiscal year
that addresses the standards for core services to members cited in Section
3030.215
and additional core services, if any, that are specified by the Illinois State
Library. The plan shall include a list of all available services for which a
fee is proposed, and shall include an explanation and justification for the
fee. No new fees or fee charges shall be implemented until approved by the
State Librarian.
2) A list of unmet
core standards and how the library system plans to address the unmet standards
shall be included in the application.
3) An annual budget, with accompanying
detailed narrative, for the ensuing fiscal year. The budget information shall
be provided in a format specified by the Illinois State Library.
4) A copy of the most recently filed
Statement of Economic Interest required by Article 4A of the Illinois
Governmental Ethics Act [5 ILCS 420 ] for each member of the system board of
directors, for the system executive director and for all other system employees
required to file a Statement under Section 4A-101(i) of the Illinois
Governmental Ethics Act.
5) A copy
of the ordinance or resolution required by Section 70-5 of the State Officials
and Employees Ethics Act [5 ILCS 430 ] and adopted by the system board of
directors. After a copy of the ordinance or resolution has been submitted to
the Illinois State Library, only changes to that ordinance or resolution
adopted by the board of directors need be submitted in subsequent years. In
addition, the system shall post the adopted ordinance or resolution on its web
site, along with any subsequent adopted changes.
6) A description of all pending litigation
that could have an impact on the system. The description shall include the case
name, docket number, legal representation, a brief explanation, potential
impact, and a cost breakdown and analysis.
7) A certification signed by the president of
the system board of directors and the system executive director that, during
the preceding 12 months, the system board of directors has reviewed and is in
compliance, to the best of his/her knowledge, with applicable provisions of the
Open Meetings Act [5 ILCS 120 ], the Freedom of Information Act [5 ILCS 140 ],
the Illinois Public Labor Relations Act [5 ILCS 315 ], the Illinois
Governmental Ethics Act [5 ILCS 420], the Local Records Act [50 ILCS 205 ], the
State Officials and Employees Ethics Act [5 ILCS 430], the Public Funds Deposit
Act [30 ILCS 225 ], the Public Funds Investment Act [30 ILCS 235 ], the
Illinois Municipal Retirement Fund [40 ILCS 5 ], the Public Officer Prohibited
Activities Act [ 50 ILCS 105 ], the Illinois Library System Act [75 ILCS 10 ],
the Americans With Disabilities Act (
42 USC 12101
), and the Illinois Human Rights Act [775 ILCS 5 ].
8) A listing and description of all
corporations formed exclusively by the library system, or in cooperation with
any other entity. The description shall include the name of any such
corporation, the purpose or purposes for which it was formed, and the names of
any members of the system board of directors or system staff holding office or
receiving compensation and/or reimbursement during the previous 12 months from
each such corporation and the amount of that compensation or reimbursement. For
each corporation, the system shall file the Articles of Incorporation, any
amendments to those Articles and copies of the most recent annual reports for
each such corporation with the Illinois Secretary of State/Business Services
Department and the Illinois Attorney General/Charitable Trust Bureau. For each
such corporation, the system shall disclose the amount of system and Area Per
Capita Grant funding expended, either directly or indirectly, during the
preceding 12 months in support of the activities of the corporation. For each
such corporation, the members of the system board of directors and the system
executive director shall sign a certification that no system Area and Per
Capita Grant funds have been expended during the previous 12 months on any
affiliated corporate activities that were not directly related to, and in
support of, the core system library services enumerated in this Part.
9) A copy of the current bylaws of the
library system.
10) A list of all
real estate owned or leased by the library system along with detailed
information about the potential real estate changes, including properties for
sale or under contract, and the length and cost of any leases.
11) Other information, including a long-range
plan that shows evidence of being developed with input from the board and
membership.
