Current through Register Vol. 48, No. 52, December 27, 2024
a) If a
student is eligible for both an IVG and a Monetary Award Program (MAP) grant,
the IVG benefits must be used first. A student cannot decline IVG benefits in
favor of using MAP.
b) If a student
is eligible for, and has indicated to the institution the intent to receive
educational assistance through, the Post-9/11 GI Bill (38 U.S.C., Chapter 33),
the institution must first apply Post-9/11 GI Bill benefits to the student's
financial aid award. IVG benefits can then be used to cover the remaining IVG
eligible tuition and mandatory fees.
c) A notice of eligibility from ISAC must be
used by the institution to establish a qualified applicant's initial
eligibility.
d) Institutions shall
submit a payment request to ISAC.
e) So that ISAC can accurately track the
recipient's use of eligibility units, institutions must report the total number
of hours (including credit and noncredit hours) for which payment is being
requested, even if IVG is paying only a portion of the charges for a course due
to a withdrawal.
f) ISAC will
annually establish priority claim dates for the submission of payment requests
and inform institutions of the required priority dates. For the summer term,
the priority claim date will be during the month of September; for the fall
term, the priority claim date will be during the month of December; for the
spring term, the priority claim date will be during the month of May.
g) The reimbursement to institutions for
Illinois Veteran Grants is contingent upon available funding. Should General
Assembly appropriations be insufficient to pay all claims, institutions will be
reimbursed in accordance with this subsection:
1) summer term claims received by the
deadline date designated in subsection (f) will be paid, or prorated if funding
is insufficient to pay all claims in full;
2) if funds remain after summer term claims
are paid, first semester and first quarter claims received by the designated
deadline date will be paid, or prorated if funding is insufficient to pay all
claims in full;
3) if funds remain
after first semester and first quarter claims are paid, then second
semester/second and third quarter claims received by the designated deadline
date will be paid, or prorated if funds remaining are insufficient to pay all
such claims in full;
4) if funds
remain after second semester/second and third quarter claims are paid, claims
received by ISAC after the designated deadline dates will be paid or prorated;
and
5) timely claims for the
difference between in-district/state and out-of-district/state tuition for
recipients who do not qualify for chargebacks will be considered for payment at
the same time, and in the same priority order, as all other timely claims, in
accordance with the provisions of this subsection (g).
h) Institutions are required to reconcile
payments, both payment data and actual funds, received through IVG and, as
applicable, submit all necessary corrections to student records on a timely
basis.
1) Within 30 days after and including
the date of receiving payment of any IVG funds claimed pursuant to this
Section, the institution shall credit the IVG funds against the recipient's
tuition and mandatory fee charges for the appropriate term.
2) Within 30 days after the end of an
academic term during which IVG funds are credited to recipient's tuition and
mandatory fee charges, institutions must reconcile data received from ISAC as a
result of payment claim processing against the eligibility status throughout
that term for each student for whom payment claims were made. In reconciling
the data with student eligibility, an institution must determine whether:
A) The amount of the claim applied to a
student's tuition and mandatory fee charges exceeded the amount that the
student was eligible to receive for any reason, including as a result of
billing errors or retroactive withdrawals; or
B) The amount of the claim applied to a
student's tuition and mandatory fee charges was less than the amount that the
student was eligible to receive for any reason, including as a result of
billing errors or retroactive withdrawals; or
C) The amount of the claim applied to a
student's tuition and mandatory fee charges equaled the amount that the student
was eligible to receive.
3) Any institution that determines that the
amount of a claim applied to a student's tuition and mandatory fee charges
either exceeded the amount that the student was eligible to receive, or was
less than that amount, must submit an accounting of all such adjustments to
ISAC within 30 days following the end of the applicable term.
4) For any claims determined to exceed the
amount that the student was eligible to receive, the amount in excess paid for
the claims shall be remitted to ISAC within 45 days after the end of the
applicable term unless the payment is received after the end of the applicable
term. If the payment of claims is made after the end of the applicable term,
the institution shall have 60 days following receipt of the payment to complete
reconciliation and remit any funds due to ISAC.
5) Award payments made in the name of one
recipient cannot be applied to another recipient at the same institution. A
refund of the payment made must be submitted to ISAC, and a supplemental
request for payment must be processed for the proper recipient.