Current through Register Vol. 48, No. 38, September 20, 2024
a) The
institution must establish a qualified applicant's initial eligibility before
requesting payment from ISAC. A valid Illinois National Guard Grant eligibility
letter may be used for this purpose.
b) If a student is eligible for, and has
indicated to the institution the intent to receive, educational assistance
through the Post-9/11 GI Bill (38 USC, Chapter 33), the institution must first
apply Post-9/11 GI Bill benefits to the student's financial aid award. ING
Grant benefits can then be used to cover the remaining ING Grant eligible
tuition and fees.
c) Institutions
must report the total number of hours for which payment is being requested
(including credit and noncredit hours) so that ISAC can accurately track the
recipient's use of eligibility units.
d) ING Grants are paid directly to the
approved institution of record that certifies to ISAC that the applicant is an
eligible recipient.
1) ISAC will annually
establish priority claim dates for the submission of payment requests and
inform institutions of the required priority dates. For the fall term, the
priority claim date will be during the month of December; for the spring term,
the priority claim date will be during the last two weeks of March or the first
two weeks of April; for the summer term, the priority claim date will be during
the month of July.
2) Late payment
requests will result in delayed processing of payments. Payment requests are
processed in the sequence of receipt by ISAC and as funds are
available.
3) Institutions may
submit payment requests beginning 10 days prior to the start of classes for the
term for which payment is being requested.
e) Claims will be paid as follows:
1) first semester and first quarter claims
received by the designated deadline date will be paid, or prorated if funding
is insufficient to pay all claims in full;
2) if funds remain after first semester and
first quarter claims are paid, then second semester and second and third
quarter claims received by the designated deadline date will be paid, or
prorated if funds remaining are insufficient to pay all such claims in
full;
3) if funds still remain
after the preceding claims are paid, summer term claims received by the
designated deadline date will be paid, or prorated if remaining funds are
insufficient to pay all summer claims in full;
4) in the event that funds are not exhausted
by summer term payments, claims received after the designated deadline dates
will be paid or prorated; and
5)
timely claims for the difference between in-district/state and
out-of-district/state tuition for recipients who do not qualify for chargebacks
will be considered for payment at the same time, and in the same priority
order, as all other timely claims, in accordance with the provisions of this
subsection (e).
f)
Payments on behalf of a recipient will be made to only one institution per
term. For any institution that has a concurrent registration opportunity, the
same payment policy will be in effect as that used in the Monetary Award
Program. (See: 23 Ill. Adm. Code
2735.40(h).)
g) Institutions are required to reconcile
payments, both payment data and actual funds, received through ING and, as
applicable, submit all necessary corrections to student records on a timely
basis.
1) Within 30 days after and including
the date of receiving payment of any ING funds claimed pursuant to this
Section, the institution shall credit the ING funds against the recipients'
tuition and eligible fee charges for the appropriate term.
2) Within 30 days after the end of an
academic term during which ING funds are credited to recipients' tuition and
eligible fee charges, institutions must reconcile data received from ISAC as a
result of payment claim processing against the eligibility status throughout
that term for each student for whom payment claims were made. In reconciling
the data with student eligibility, an institution must determine whether:
A) The amount of the claim applied to a
student's tuition and eligible fee charges exceeded the amount that the student
was eligible to receive for any reason, including as a result of billing errors
or retroactive withdrawals; or
B)
The amount of the claim applied to a student's tuition and eligible fee charges
was less than the amount that the student was eligible to receive for any
reason, including as a result of billing errors or retroactive withdrawals;
or
C) The amount of the claim
applied to a student's tuition and eligible fee charges equaled the amount that
the student was eligible to receive.
3) Any institution that determines that the
amount of a claim applied to a student's tuition and mandatory fee charges
either exceeded the amount that the student was eligible to receive or was less
than that amount must submit an accounting of all such adjustments to ISAC
within 30 days following the end of the applicable term.
4) For any claims determined to exceed the
amount that the student was eligible to receive, the amount in excess paid for
the claims shall be remitted to ISAC within 45 days after the end of the
applicable term unless the payment is received after the end of the regular
school year. If the payment of claims is made after the end of the regular
school year, the institution shall have 60 days following receipt of the
payment to complete reconciliation and remit any funds due to ISAC.
5) Award payments made in the name of one
recipient cannot be applied to another recipient at the same institution. A
refund of the payment made must be submitted to ISAC, and a supplemental
request for payment must be processed for the proper recipient.
